Executive Assistant to Co-Founder

Career Group; New York (NY); Hybrid; USD 125,000 - 155,000; Full time

Benefits offered by this job

Equity

Performance bonus

401(k)

20 days PTO

Job summary

Career Group seeks an Executive Assistant for a high-growth health and wellness company in New York City. The role supports the Co-Founder/President and CFO, optimizing calendars, travel, and strategic initiatives in a hybrid environment.

Candidates should bring 3+ years of executive support, a Bachelor's degree, and a keen interest in AI-driven efficiency. The position offers a competitive salary, equity, a performance bonus, excellent benefits, 401(k), and 20 days of PTO.

Qualifications

• 3+ years of executive support experience in a fast-paced startup or high-growth environment.
• Bachelor's degree required.
• Exceptionally organized with discretion handling confidential financial and personnel information.
• Strong interest in AI and process efficiency with a drive to bring new ideas.
• Team-first, resilient attitude and a desire to grow with a scaling organization.

Responsibilities

• Manage complex Google calendars, coordinate global travel itineraries, and handle expense reporting.
• Provide top-tier inbox management and be the point of contact for internal and external stakeholders.
• Prepare briefing materials, agendas, and action items for board meetings, investor relations, and leadership engagements.
• Take ownership of cross-functional projects across Corporate Strategy, Finance, and the broader business.
• Spearhead administrative innovations by integrating AI and automation tools (Notion, Slack, Google Workspace, Zoom) to streamline workflows.

Job description

A prestigious Series C-backed health and wellness company is seeking an Executive Assistant to join their team. In this role, you will serve as a trusted partner primarily to the Co-Founder/President and CFO helping them optimize their time, manage complex logistics, and drive impactful corporate strategy projects forward.

Compensation commensurate with experience: $125,000 - $155,000 + Equity + Performance Bonus + excellent benefits, 401k and 20 days PTO

• Location: New York City -offices near Madison Square Park)
• Hybrid -Standard 4 days/week in-office, flexible to 5 days when needed)

What You Will Do:

• Manage complex Google calendars, coordinate global travel itineraries, and handle seamless expense reporting.
• Provide top-tier inbox management and act as a reliable point of contact for internal and external stakeholders.
• Prepare briefing materials, agendas, and action items for board meetings, investor relations, and leadership engagements.
• Take ownership of cross-functional projects across Corporate Strategy, Finance, and the broader business.
• Spearhead administrative innovations by integrating AI and modern automation tools (Notion, Slack, Google Workspace, Zoom) to streamline workflows.

What We Are Looking For:

• 3+ years of executive support experience, preferably within a fast-paced startup or high-growth environment.
• Bachelor's degree required.
• Exceptionally organized, resourceful, and capable of exercising high discretion with confidential financial and personnel information.
• A strong interest in AI and process efficiency, with a drive to bring new ideas to the table.
• A team-first, resilient attitude and a desire to grow alongside a scaling organization.

If you thrive in a dynamic, high-performance environment and want to build a career with an innovative team transforming healthcare, we want to hear from you.