Executive Assistant

Dirac, Inc.; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health, Dental, Vision Insurance

Generous Paid Time Off

Commuter Benefits

Relocation Assistance

Job summary

Dirac, Inc. in New York seeks a dedicated operations lead to run the office and support the executive team.

You’ll manage the CEO’s calendar, plan complex travel, prepare briefing docs, and handle confidential matters so the team can focus on customers and product. As the first dedicated operations hire outside leadership, you’ll shape events, vendor relations, and facilities in our NYC HQ, including relocation support.

Qualifications

• 3+ years supporting executives or running an office, ideally at a startup or fast-paced firm.
• Ability to manage complex calendars and travel across time zones.
• Strong written communication and discretion with confidential information.

Responsibilities

• Run the CEO's calendar, inbox, and meeting prep to maximise time with customers and product.
• Plan complex travel for customer visits, trade shows, and international trips.
• Prepare briefing docs, agendas, and follow-ups so nothing drops between meetings.
• Be a trusted partner on confidential work, including fundraising, hiring, and board matters.
• Run the office in NYC: vendors, supplies, and facilities; shape daily space.

Skills

Executive support

Calendar management

Travel planning

Discretion

Written communication

Tools

Google Workspace

Slack

Job description

About The Role

You'll be the person who makes Dirac run. You'll work side by side with our executive team and own the office, so our engineers, sellers, and executives can spend every hour on customers and product. This is our first dedicated operations hire outside the leadership team, which means real ownership from day one, not a narrow task list. You'll have a front-row seat to how a venture-backed company scales, and the scope grows as fast as you do. Dirac's leadership runs like a well-oiled machine, the office is a place people love coming to, travel and events just happen, and nobody on the team ever wonders who to ask.

Why you'll love this role

• You'll be in the room. You'll work directly with the people making the big calls and see up close how a company gets built.
• Your work shows up everywhere. At 30 people, every system you set up shapes how the whole company runs.
• Room to grow. As Dirac scales, so does this role, with real opportunities to take on more of operations, events, and culture.
• The mission is tangible. Our customers build aircraft, defense systems, and data center infrastructure, and you'll help the team that makes that faster.
• The address. You'll run our office in the Empire State Building.

What you'll own

• Run the CEO's calendar, inbox, and meeting prep so every hour goes to what matters most
• Plan complex travel for customer visits, trade shows, and international trips
• Prepare briefing docs, agendas, and follow-ups so nothing drops between meetings
• Be a trusted partner on confidential work, including fundraising, hiring, and board matters
• Run our office in the Empire State Building: vendors, supplies, and facilities
• Shape meals, snacks, and the daily feel of the space
• Plan team events and offsites
• Support expense tracking, vendor invoices, and simple business operations

What you'll bring

• 3 or more years supporting executives or running an office, ideally at a startup, VC fund, or fast-paced professional services firm
• Confident calendar and travel management across time zones
• A habit of anticipating what's needed before anyone asks
• Clear, warm, concise writing; you'll represent the CEO in every email you send
• Fluency in Google Workspace and Slack, and the instinct to pick up new tools quickly
• Proven discretion with confidential information

Nice to have

• Experience planning trade shows, offsites, or events for 30 or more people
• Experience using AI tools to automate scheduling, notes, or admin work
• Curiosity about manufacturing, hardware, or deep tech

Compensation Package

Base: $90K – $110K + Equity

• Health, Dental, Vision Insurance: Comprehensive coverage to ensure you and your family stay healthy.
• Generous Paid Time Off: Enjoy unlimited, high-trust PTO and sick leave.
• Commuter Benefits: Save on transportation costs with our commuter benefits program.
• Relocation Assistance: We offer financial and logistical support to help you transition to NYC with ease.

Employment is restricted to U.S. Persons as defined by ITAR (22 CFR §120.15).

Equal Opportunity Employer

Dirac is an Equal Opportunity Employer. Employment decisions are based on merit, competence, and qualifications and are not influenced by race, color, religion, gender, national origin or ethnicity, veteran status, disability, age, sexual orientation, gender identity, marital status, or any other legally protected status.