Executive Assistant

VNS Health; New York (NY); Hybrid; USD 51,000 - 65,000; Full time

Benefits offered by this job

Referral bonus opportunities

PTO 20 days + 9 holidays

Health insurance for you and dependets

Employer-matched 401k

Wellness programs

Pre-tax FSAs for healthcare and dep. c

Tuition reimbursement

CEU credits

Job summary

VNS Health is seeking an Executive Assistant to support the Executive Vice President, Chief of Health Plans. This hybrid role requires 3 days per week onsite in our Manhattan office.

The position entails coordinating daily operations, preparing correspondence and materials for presentations, and managing reports and budgets with the EVP. Strong communication, multitasking, and five-plus years of admin experience are preferred.

Qualifications

• Education: High School Diploma or the equivalent Required
• Bachelor's Degree Preferred
• Minimum of four years of progressive administrative/office management experience Required
• Proficient with personal computers, including Microsoft Windows: Word, Excel, and Access Required
• Effective oral/written communication and interpersonal skills Required
• Ability to multi-task in a fast-paced environment Required

Responsibilities

• Plans, organizes and coordinates day-to-day operations and administration of the office of the EVP.
• Assists the EVP with the preparation of correspondence, data and drafting of materials for presentations, reports, publications, etc.
• Reviews, tracks, analyzes, and summarizes Agency and program/department data and reports.
• Maintains calendar of due dates of recurring reports, information and dates as requested by the EVP, as required; follows up on outstanding requests, as necessary.
• Plans, directs, coordinates, undertakes, evaluates, and makes recommendations in connection with designated assignments and projects, as assigned.
• Resolves administrative and policy issues within guidelines. Responds to inquiries from staff and the community.
• Attends meetings as assigned, takes notes and does follow-up after meeting to ensure assignments, projects, and other tasks are progressing on a timely basis.
• Reviews monthly G/L and works with EVP on annual budget. Maintains account of business expenditures for all relevant cost centers.
• Utilizes appropriate equipment and computer software packages to provide support to the EVP and other staff, as required.
• Answers and screens telephone calls; takes messages; routes calls and follows up, when appropriate.
• Maintains files, sort mail, directs incoming and outgoing correspondence to appropriate areas for action; determines and, as appropriate, performs other follow-up action.
• Participates in special projects and performs other duties as assigned.

Skills

Oral/written communication

Multi-tasking

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Overview

We are looking for an Executive Assistant to support our Executive Vice President, Chief of Health Plans. This role is hybrid, requiring 3-days per week onsite in our Manhattan office.

What We Provide

• Referral bonus opportunities
• Generous paid time off (PTO), starting at 20 days of paid time off and 9 company holidays
• Health insurance plan for you and your loved ones, Medical, Dental, Vision, Life and Disability
• Employer-matched 401k retirement saving program
• Personal and financial wellness programs
• Pre-tax flexible spending accounts (FSAs) for healthcare and dependent care and commuter transit program
• Generous tuition reimbursement for qualifying degrees
• Opportunities for professional growth and career advancement and CEU credits

What You Will Do

• Plans, organizes and coordinates day-to-day operations and administration of the office of the EVP.
• Assists the EVP with the preparation of correspondence, data and drafting of materials for presentations, reports, publications, etc.
• Reviews, tracks, analyzes, and summarizes Agency and program/department data and reports.
• Maintains calendar of due dates of recurring reports, information and dates as requested by the EVP, as required; follows up on outstanding requests, as necessary. Tracks and monitors annual goals and progress towards completion of assignments.
• Plans, directs, coordinates, undertakes, evaluates, and makes recommendations in connection with designated assignments and projects, as assigned. Makes presentations, as assigned.
• Resolves administrative and policy issues within guidelines. Responds to inquiries from staff and the community.
• Attends meetings as assigned, takes notes and does follow-up after meeting to ensure assignments, projects, and other tasks are progressing on a timely basis. May represent EVP at meetings.
• Reviews monthly G/L and works with EVP on annual budget. Maintains account of business expenditures for all relevant cost centers.
• Utilizes appropriate equipment and computer software packages to provide support to the EVP and other staff, as required.
• Answers and screens telephone calls; takes messages; routes calls and follows up, when appropriate.
• Maintains files, sort mail, directs incoming and outgoing correspondence to appropriate areas for action; determines and, as appropriate, performs other follow-up action.
• Participates in special projects and performs other duties as assigned.

Qualifications

Education: High School Diploma or the equivalent Required

Bachelor's Degree Preferred

Work Experience: Minimum of four years of progressive administrative, business or office management experience Required

Proficient with personal computers, including Microsoft Windows: Word, Excel, and Access Required

Effective oral/written communication and interpersonal skills Required

Ability to multi-task in a fast-paced environment Required

Pay Range

USD $37.32 - USD $46.66 /Hr.

About Us

VNS Health has been committed to meeting the needs of New Yorkers for over 130 years. We're one of the largest nonprofit home- and community-based health care organizations in the country, and today, more than 11,500 team members work together to make a difference in the lives of more than 99,000 patients and members on any given day.