Executive Assistant

NEW BERN HOUSING AUTHORITY; New Bern (NC); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Dental insurance

Vision insurance

Job summary

New Bern Housing Authority is seeking an Executive Assistant to support the leadership team in New Bern, NC. The role involves keeping executives organized, coordinating calendars, and preparing correspondence and reports for decision-makers.

You will coordinate board sessions, manage confidential information, and arrange travel and events while maintaining strong communication with internal teams and external agencies. A professional, detail-oriented approach is essential.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and time-management skills with high attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication with ability to handle confidential information.
• Experience in government, public housing, or nonprofit environment is a plus.
• Associate or Bachelor's degree preferred in Business Administration or related field.

Responsibilities

• Provide high-level administrative support to executive leadership including calendar management and scheduling.
• Prepare and proofread correspondence, reports, presentations, and official documents.
• Coordinate meetings, board sessions, and events, including logistics and agenda preparation.
• Serve as liaison between executive office and internal departments, external agencies, and the public.
• Manage confidential information with discretion and professionalism.
• Handle travel arrangements, expense reporting, and itinerary coordination.
• Maintain organized filing systems and ensure timely follow-up on action items.

Skills

Calendar management

Administrative support

Microsoft Office

Communication skills

Attention to detail

Confidentiality

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Dental insurance
• Vision insurance

About the Role:

New Bern Housing Authority is looking for a sharp, organized, and driven Executive Assistant to support our leadership team in New Bern, NC. This is an exciting opportunity to play a pivotal role in a mission-driven organization dedicated to providing quality housing and community support. If you thrive in a fast-paced environment and love keeping things running smoothly, we want to hear from you!

Responsibilities:

• Provide high-level administrative support to executive leadership, including calendar management and scheduling
• Prepare and proofread correspondence, reports, presentations, and official documents
• Coordinate meetings, board sessions, and special events, including logistics and agenda preparation
• Serve as a liaison between the executive office and internal departments, external agencies, and the public
• Manage confidential information with discretion and professionalism
• Handle travel arrangements, expense reporting, and itinerary coordination
• Maintain organized filing systems and ensure timely follow-up on action items

Requirements:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role
• Exceptional organizational and time-management skills with strong attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skillsAbility to handle sensitive and confidential information with integrity
• Experience in a government, public housing, or nonprofit environment is a plus
• Associate's or Bachelor's degree in Business Administration or related field preferred

About Us:

The New Bern Housing Authority has long been committed to improving the quality of life for residents in New Bern, NC by providing safe, affordable housing and fostering thriving communities. Our team is passionate about public service and making a meaningful difference in the lives of those we serve. We pride ourselves on a collaborative, supportive work environment where dedicated employees are valued and empowered to do their best work.