Executive Assistant

EfficientAide; Mount Pleasant (MI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) match

Paid time off

Personal development

Job summary

EfficientAide is connecting with a client in Clare, MI, seeking an Executive Assistant to support the President and Chief of Staff. This full-time, in-person role is based at the Central Michigan office, offering growth toward operations-focused responsibilities.

You will own calendars, manage inboxes, prepare materials, and help with EOS, onboarding, and HR coordination. Strong discretion and a proactive mindset are essential.

Qualifications

• 3+ years of experience in an administrative, executive assistant, or office management role.
• Proactive mindset with anticipation of needs.
• Comfort supporting two leaders and prioritizing competing needs.

Responsibilities

• Manage President's inbox and calendar with proactive scheduling.
• Attend meetings, take notes, track actions to completion.
• Support EOS processes (Rocks, to-dos, scorecard).
• Assist with HR onboarding and onboarding documentation.

Skills

Administrative experience

Proactive mindset

Supports two leaders

Technology aptitude

Discretion

Driving

Tools

QuickBooks

Job description

*Please note that this job is not for EfficientAide. It's for our client who is based in Clare, MI.

This is a full-time, in-person role.

ABOUT THE COMPANY

Our client is a family-owned scrap metal recycling company based in Central Michigan. For more than 40 years, the company has built its reputation on fair pricing, strong relationships, and doing business the right way, buying and recycling all grades of aluminum, copper, brass, and other metals, along with computers and electronics.

The company operates on EOS (the Entrepreneurial Operating System) and is in an exciting season of growth, including an active acquisition and new business ventures. The team is currently 50 to 60 employees and growing. Everything the company does is centered on three core values:

• Trust and Loyalty
• Continuous Self-Improvement

These values are brought to life through three simple rules that guide how the team operates: Do the Right Thing. Do the Best You Can. Show Others That You Care.

POSITION SUMMARY

We are seeking a highly organized, proactive Executive Assistant to support the President and Chief of Staff. This is a full-time, in-person, salaried role based at the company's Central Michigan office.

The ideal candidate anticipates needs before being asked, owns the President's calendar, inbox, and meeting cadence, and serves as a trusted gatekeeper and right hand. This role offers real room to grow. Team members who thrive in this seat have a clear path toward expanded responsibility, including the potential to move into an operations-focused role over time.

WHAT YOU'LL DO

Executive & Calendar Support

• Manage and prioritize the President's inbox, proactively handling and scheduling items rather than waiting for direction
• Own calendar management, anticipating scheduling needs weeks in advance and flagging conflicts before they become problems
• Serve as a gatekeeper for the President's time, working with those who need his attention and determining what can be handled without him
• Sit in on meetings, take notes, and manage follow-up in the company's meeting software, tracking action items through to completion
• Prepare the President and Chief of Staff for meetings so they can show up ready, without needing to gather their own materials

EOS & Process Support

• Support EOS processes including Rocks (goals), to-dos, and scorecard metrics
• Help build and document repeatable processes and systems
• Use AI tools to help automate and streamline day-to-day work, and collaborate with the company's AI engineer on relevant projects
• Perform light data entry and basic QuickBooks support for company rental properties and related entities
• Track renewals, deadlines, and vendor relationships, including insurance applications and periodic filings
• Support new client onboarding by entering pricing, memos, and account details into internal systems
• Assist with HR administrative tasks, including onboarding document collection and coordination with the company's outsourced HR partner
• Help distribute internal communications and notices to employees, such as benefits enrollment reminders

Office & Team Support

• Provide general office support and coverage as needed, including answering phones, greeting visitors, and filing
• Serve as flexible support to the broader team during busy periods or staff absences
• Assist with occasional local and business travel coordination

Personal Support

• Provide light personal assistance to the President and Chief of Staff, such as scheduling appointments, coordinating family calendars, and handling occasional errands, to help free up their time and focus

WHAT WE'RE LOOKING FOR

• 3+ years of experience in an administrative, executive assistant, or office management role
• A proactive mindset. You anticipate what's needed next rather than waiting to be told
• Comfort supporting two leaders and prioritizing competing needs with good judgment
• Basic bookkeeping or QuickBooks familiarity is a plus
• Strong technology skills and comfort learning new tools, including AI-based productivity tools
• Reliable transportation and a clean driving record (mileage reimbursed for work-related driving)
• A high degree of discretion, given regular exposure to confidential and sensitive information
• Genuine alignment with the company's core values: Trust and Loyalty, Tenacious, and Continuous Self-Improvement

GROWTH PATH

This is not a role with a ceiling. The company is looking for someone who wants to grow with it. Team members who demonstrate strong performance and operational aptitude have a real path toward expanded responsibility over time, including the potential to move into an operations-focused role.

SCHEDULE & WORK ENVIRONMENT

• Monday through Friday, approximately 8:00 AM to 4:30 PM, in-person
• On-site parking and convenient office access
• Occasional local errands may be required; mileage is reimbursed. No overnight or out-of-state travel expected

COMPENSATION & BENEFITS

• $50,000 - $70,000 based on experience
• Health insurance, with the company contributing $325 per month toward premiums
• Dental, vision, and life insurance eligible after 90 days, including a company-paid $15,000 life insurance policy
• 401(k) with company match up to 4%
• Paid time off, beginning to accrue on day one
• Personal development support, including company-provided books and quarterly goal-setting (Rocks)