Hybrid Legal Administrative Assistant

Foley and Mansfield, P.L.L.P.; Monrovia (CA); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Healthcare

401(k)

Paid holidays

PTO

Mental health benefit

Job summary

Foley & Mansfield PLLP seeks an experienced Legal Administrative Assistant in Monrovia, CA for a hybrid schedule: 3 days from home and 2 days in the office. Ideal candidates have a minimum of 5 years in legal support, with background in Products Liability and/or General Liability Litigation.

Responsibilities include managing calendars, drafting and filing documents, e-filing with courts, and handling expenses, bar admissions and CLE credits. Competitive salary and benefits are offered.

Qualifications

• Minimum of 5 years legal assistant or legal secretary experience.
• Extensive knowledge of state court rules.
• Proficient in Microsoft Office applications.
• Experience using macros and styles to format Word documents (TOCs, TOAs).
• Proficient with a document management system.

Responsibilities

• Manage office and attorney calendars, deadlines, and reminders.
• Prepare shells for documents and finalize filings.
• File documents electronically with courts and other bodies; ensure compliance.
• Submit attorney expenses and manage bar admissions, CLE credits, memberships.
• Assist in depositions, hearings, trials, and meeting preparation.

Skills

Legal assistant

Microsoft Office

E-filing

Document management

State court rules

Tools

Document management system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Hybrid Legal Administrative Assistant

Regular Full-Time Monrovia, CA, US

26 days ago Requisition ID: 1695

Salary Range: $85,000.00 To $105,000.00 Annually

Foley Mansfield is a national law firm with more than 110 attorneys in offices from coast to coast. We seek an experienced Legal Administrative Assistant to join our team. The ideal candidate will have a minimum of 5 years of legal assistant experience, with a background in Products Liability and/or General Liability Litigation. This position allows for a hybrid schedule: 3 days work from home/2 days in office. Of course you may choose to work in the office more often.

Responsibilities:

• Managing Office and Attorney Calendars:
  • Review attorney calendar weekly and send reminders regarding upcoming deadlines
  • Ensure all deadlines are met
  • Create and send calendar invites as requested
• Document Management and Drafting:
  • Prepare shells for various documents; finalize documents before filing
  • Keep accurate and up-to-date records; help maintain case files
• E-Filing:
  • File legal documents electronically with courts and other external bodies
  • Ensure compliance with all filing requirements
  • Approximately 90% state court filings; 10% federal or appellate filings
• Expense and Bar/CLE Management:
  • Submit attorney expenses in a timely manner
  • Maintain attorney bar admissions, CLE credits, and various professional association memberships
• Meeting and Trial Preparation:
  • Assist in preparing materials for depositions, hearings, trials, and other meetings
  • Ensure all necessary documentation is in order

Qualifications:

• Minimum of 5 years legal assistant or legal secretary experience
• Extensive knowledge of state court rules
• Proficient in Microsoft Suite applications
• Experience using macros and styles to format Word documents, including Tables of Contents and Tables of Authorities
• Proficient in using a document management system
• Ability to think critically and independently tackle new challenges
• Excellent organizational and multitasking skills
• Effective communication and interpersonal skills

We offer a competitive salary and benefits package, which includes healthcare/dental/vision, life insurance, disability, 401(k), professional development and training, generous PTO and paid holidays, mental health benefit, and more.

Foley & Mansfield believes that diversity and inclusion among our employees, staff, applicants and candidates is critical to our success as a national firm, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Foley & Mansfield is an equal opportunity employer and provides an environment of mutual respect where equal employment opportunities are available to all applicants and candidates without regard to any characteristic protected by applicable state and federal laws.

Foley & Mansfield PLLP participates in the federal government's E-Verify program. We provide the Social Security Administration and, if applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.