Executive Assistant

Archdiocese of Saint Paul and Minneapolis; Minneapolis (MN); Remote; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support its mission in pediatric healthcare. This full-time role offers the flexibility of remote work, allowing you to thrive in a professional environment while making a meaningful impact. You'll manage the Executive Director’s calendar, assist with project logistics, and handle correspondence, ensuring smooth operations. Join a team that values your well-being and offers opportunities for personal growth and professional development. If you're ready to contribute to a vital cause while enjoying a balanced career, this position is perfect for you.

Qualifications

• 1+ year of administrative experience in an office setting.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Manage Executive Director’s calendar and virtual meetings.
• Create presentations and maintain files in Google Drive.

Skills

Administrative Experience

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Workspace

Zoom

Communication Skills

Mac Software Proficiency

Confidentiality Handling

Education

High School Diploma or GED

Associate Degree or Some College

Tools

Google Drive

Zeck Platform

Job description

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Description

The American College of Pediatricians is seeking a dedicated, full-time Executive Assistant to work closely with the Executive Director and Board of Directors to promote the mission of ACPeds. This position offers a remote work environment, a flexible schedule, and the opportunity to travel to our annual conference. Thrive in a clean, safe, and professional work environment that prioritizes your well-being. This is your chance to make a meaningful impact while enjoying a fulfilling and balanced career!

Key Responsibilities:
• Manage Executive Director’s calendar, virtual meetings, and set up Zoom invites; send reminders and take meeting notes.
• Filter and prioritize executive's emails, handle calls, and manage correspondence; distribute memos, reports, and documents.
• Create presentations, reports, and other documents; maintain files and databases in Google Drive; process and track expense reports.
• Assist with project logistics, progress tracking, research, and follow-up, coordinate with the communications team.
• Support planning and execution of the annual conference; secure vendor estimates, process purchase orders, and ensure vendor quality.
• Demonstrates a strong ability to process, handle, and maintain confidential information with the utmost discretion. This includes sensitive data related to donors, members, and organizational operations. Ensures that all information is managed in compliance with privacy laws and organizational policies to protect the integrity and trust of our stakeholders

Required Skills/Experience/Education:
• High School Diploma or GED; Associate degree or some college preferred
• At least one year of administrative experience in an office setting
• Experience in Microsoft Word, Excel, PowerPoint, Google Workspace, and Zoom
• Excellent communication skills in English
• Ability to work well with others and handle general public interactions
• Able to learn Zeck platform
• Proficient in Mac based software

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A workspace within the home large enough to accommodate a desk, computer, and a printer
• Ability to sit and/or stand for extended periods of time
• Frequent repetitive motion and eye/hand/foot coordination
• Occasionally walking, lifting, carrying, pushing, and pulling up to 60 lbs., climbing, balancing, stooping, kneeling, crouching, crawling, reaching, handling, grasping, feeling, talking, and hearing.
• Ability to work with the general public
• Attend 1-2 evening meetings a month and travel to the annual conference
• Weekly mail pick-up

The American College of Pediatricians is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or veteran status.

Employment is contingent upon passing a background check and pre-employment drug screen.

Apply now to join our team and make a difference in pediatric healthcare!

Qualifications

• High School Diploma or GED; Associate degree or some college preferred
• At least one year of administrative experience in an office setting
• Experience in Microsoft Word, Excel, PowerPoint, Google Workspace, and Zoom
• Excellent communication skills in English
• Ability to work well with others and handle general public interactions
• Able to learn Zeck platform
• Proficient in Mac based software

Application Instructions

Applicants please send a resume to [e-mail]