Executive Assistant

A. O. Smith Corporation; Milwaukee (WI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical and dental insurance

Company-sponsored life insurance

Retirement savings plan

Tuition assistance

Job summary

A leading global manufacturer is seeking an Executive Assistant in Milwaukee, WI to provide essential administrative support to executives. Responsibilities include managing logistics for board meetings, handling sensitive information with confidentiality, and using business software for document preparation. The ideal candidate will have a high school diploma and at least 5 years of office experience, strong organizational skills, and the ability to work collaboratively. A competitive compensation package and comprehensive benefits are offered.

Qualifications

• Minimum of 5 years of office and clerical support experience required.
• Ability to handle sensitive issues with confidentiality and tact.
• Experience with executives is a plus.

Responsibilities

• Manage logistics for Executive Vice President and Senior Vice President.
• Prepare and manage Board of Directors meetings.
• Assist with Corporate Secretary Calendar and Proxy Statement.

Skills

Word processing

PowerPoint presentation

Record management

Organization

Team collaboration

Education

High School Diploma or equivalent

Job description

A.O. Smith is a global leader applying innovative technologies and energy‑efficient solutions to products manufactured and marketed worldwide. The company is one of the world’s leading manufacturers of residential and commercial water heating equipment and boilers, as well as a manufacturer of water treatment products for residential and light commercial applications. A. O. Smith is headquartered in Milwaukee, Wisconsin, with approximately 12,000 employees at operations in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom.

Primary Function

As the Executive Assistant, you will provide secretarial/administrative support directly to executives, exercising confidentiality, tact and diplomacy, with primary responsibility for board of directors’ meetings, materials, communications and postings. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. Receives, screens and directs incoming calls, visitors, mail and e‑mail. Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses. Participates in the development and implementation of secretarial standards, policies and practices for the organization.

Responsibilities

• Responsible primarily for managing the logistics of the Executive Vice President – Corporate Development & Secretary and the Senior Vice President – General Counsel’s business, legal, government affairs and corporate development activities.
• Responsible for preparing for and managing the five Board of Directors meetings each year. Previous experience with Board members and Board portals is a plus but not required.
• Responsible for working with the Legal Administration Supervisor in preparing the Corporate Secretary Calendar and the Proxy Statement Calendar as well as assisting in preparing the Proxy Statement for printing.
• Manage the daily itinerary, meeting schedules, travel arrangements and certain other administrative duties.
• Creating and editing presentations, including PowerPoints.
• General correspondence, document production, filing and presentation preparation.
• This position will be a part of the Executive Assistant team.

Qualifications

• High School Diploma or equivalent.
• Must possess a minimum of 5 years’ office and clerical support experience.
• Ability to handle a high-pressure work environment and sensitive issues with confidentiality and tact.
• Must be a team player who enjoys his or her work and gets along well with others.
• Strong skills in word processing and PowerPoint presentation software are required.
• Excellent record management, organization and filing skills are necessary.
• The ideal candidate will be comfortable with and enjoy learning about the new technological advances that are becoming a part of today’s business environment.
• Previous work experience with executives is a plus but not required.

Benefits

Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short‑ and long‑term disability programs and tuition assistance.

ADA & EEO Statement

In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case‑by‑case basis.

We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.