Legal Assistant

A.O. Smith; Milwaukee (WI); On-site; USD 55,000 - 85,000; Full time

Job summary

A. O.

Smith Corporation in Milwaukee, WI is seeking an enthusiastic corporate legal assistant to support attorneys in a broad range of law-related activities, including service of process, case file management, and preparation of litigation and claims status reports. The role requires at least five years of legal admin experience, advanced MS Office skills, and the ability to handle confidential information.

Qualifications

• Minimum five years of legal administration and/or administrative support experience.
• Advanced Microsoft Word, Excel, PowerPoint and Adobe.
• Experience with SAP or matter management systems preferred.
• Strong communication and customer service skills.
• Ability to maintain and handle confidential information.

Responsibilities

• Assist attorneys in the administration of the company's legal department, corporate secretarial, trademark, litigation, real estate, and contract matters.
• Partner with other legal team members in streamlining law department operations and matter management technologies.
• Organize legal files, manage calendars, schedule meetings.
• Prepare regulatory reports and compliance metrics for senior management and regulators.
• Interface with outside counsel, company officers and employees on legal matters.
• Draft, proofreading, editing and comparing legal documents, including redlined versions.
• Photocopying, scanning, emailing or faxing materials; typing, filing, and answering phones.

Skills

Legal administration

Administrative support

MS Word

Excel

Communication skills

Tools

eCounsel

SuccessFactors

SAP

Job description

Company / Location Information

A. O. Smith Corporation, founded over 150 years ago in Milwaukee, Wisconsin, is a global leader applying innovative technology and energy-efficient solutions to products manufactured and marketed worldwide. Headquartered in Milwaukee, the company is one of the world's leading manufacturers of residential and commercial water heating equipment, as well as a manufacturer of water treatment products. A. O. Smith employs approximately 13,000 people at facilities in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom with sales of nearly $4 billion. A. O. Smith (AOS) is traded on the NYSE.

A. O. Smith is committed to continuous improvement, not just in its factories and its processes, but in its people. For more information regarding A. O. Smith, visit our website at www.aosmith.com.

A. O. Smith is seeking an enthusiastic and highly motivated corporate legal assistant to join its corporate legal department. This role supports attorneys within the department

Primary Function

Provides support for a variety of law-related activities that do not require a law degree, including managing and coordinating service of process, analyzing and organizing case file material and preparing litigation and claims status and disposition reports.

Responsibilities

• Assisting attorneys in the administration of the company's legal department, corporate secretarial, trademark, litigation, real estate, and contract matters
• Partnering with other legal team members in streamlining law department operations, including the application of new administrative services, matter management systems and technologies
• Organizing legal files, managing calendars, scheduling meetings
• Compiling, maintaining, tracking and submitting required regulatory reports, documentation and compliance metrics to senior management and regulatory bodies
• Interfacing with outside counsel, company officers and employees regarding management and handling of legal matters
• Helping with drafting, proofreading, editing and comparing legal documents and correspondence, including preparing "redlined" or tracked changes versions of documents
• Photocopying, scanning, emailing or faxing materials
• Typing, filing, mail sorting and answering phones

Qualifications

• A strong sense of personal initiative and commitment to teamwork
• A minimum of five (5) years of legal administration and/or administrative support experience
• Microsoft Office proficiency - advanced skills in use of Microsoft Word, Excel, PowerPoint and Adobe
• Ability to evaluate, learn and adopt new technologies that improve efficiency, accuracy and service delivery within the legal department
• Working knowledge of corporate ERM, SAP and matter management systems, such as eCounsel or SuccessFactors, is preferred
• Must be detailed-oriented, highly organized, with the ability to multitask, prioritize and follow through on projects
• Must be comfortable working with a group with high demands and tight time deadlines
• Must have strong communication and customer service skills with ability to collaborate and communicate effectively with individuals both inside and outside the company at all levels
• Willingness to take and follow directions and to ask questions when uncertain of task
• Dependability and flexibility and collegiality
• Ability to maintain and handle confidential information

We Offer

Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance.
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ADA Statement & EEO Statement

In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status.

We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.