Executive Assistant

Ocean Spray; Middleborough (MA); Hybrid; USD 65,700 - 82,100; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

401(k) with company match

Paid time off

Job summary

Ocean Spray is seeking an Executive Assistant to provide high-level secretarial and administrative support to executives in a hybrid role based at our Lakeville, MA corporate headquarters with Mondays and Fridays remote. Responsibilities include calendar management, meeting coordination, travel planning and expense tracking, with a focus on confidentiality and professional communication.

You will work closely with multiple departments to solve business problems, prepare presentations and

Qualifications

• Bachelor's degree required.
• At least 3 years of experience.
• Excellent communication skills, both written and verbal.

Responsibilities

• Manage executives' calendars and appointments.
• Coordinate meetings and prepare correspondences, reports and presentations.
• Arrange travel and track expenses.
• Handle calls, mail and email; perform general clerical duties.

Skills

Communication

Organization

Multitasking

MS Office

Decision making

Initiative

Travel coordination

Education

Bachelor's degree

Job description

Ocean Spray is hiring for a(n) Executive Assistant! We’re a team of farmers, thinkers, creators, and doers. Whatever your title, whatever your role — it always comes back to this: we’re a farmer-owned co-op where everyone rolls up their sleeves to get the job done. Three maverick farmers started it all — and we’ve been making our own way ever since.Position Location: We're all about flexibility! This will be a hybrid role based out of our corporate headquarters in Lakeville, MA with Mondays and Fridays remote.The Executive Assistant provides secretarial and administrative support to executives, ensuring confidentiality and professionalism. This role involves managing calendars, appointments, and meeting coordination, as well as preparing correspondences, reports, and presentations. The assistant also handles travel arrangements, expense tracking, and general clerical duties, while maintaining strong interpersonal skills and a high level of integrity in all interactions. Additionally, the position requires effective collaboration with other departments to solve business problems.A Day in the Life...• Provides secretarial/administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy. • Identifies, enhances and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided. • Responsible for utilizing business software applications (e.g., MS Office) to prepare correspondences, reports, presentations, agendas, meeting minutes, etc.• Responsible for calendar management, appointments, deadlines and meeting coordination. • Files documents and other materials, performs data entry of applicable information and maintains resource information, references and other indexes as appropriate. • Prepares travel/meeting arrangements, makes decisions & tracks expenses as required. • Receives, screens and directs incoming calls, visitors, mail and email as necessary. • Perform general clerical duties as required.What We Are Looking For:• Excellent communication skills (written and verbal)• Highly organized• Efficient• MS Office • Sound judgment and decision making skills• Exercises confidentiality, tact and diplomacy• Take intiaitive• Ability to multitask• Expense trackingEducation:Bachelor's or University Degree (Required)Work Experience:At least 3 Years of ExperienceAnnual Salary:$65,700 - $82,100The base salary range information above serves as a guideline of the position’s typical hiring range. We value and appreciate what makes you unique and will consider a variety of factors when determining an offer. These factors include, but are not limited to, your skills and experience, external and internal benchmarks, as well as overall company considerations. Certain positions may be eligible for short-term and long-term incentive rewards. We also offer a competitive and comprehensive benefits program that supports all aspects of your health and well-being.Benefits:Complete insurance package on Day-1 that includes a plethora of health and wellness programsHealth, Dental and Vision insuranceHealth savings accountFlexible spending accountLife and accident insuranceEmployee assistance programTelehealth services1:1 health coachingSupportive benefits for all the stages of your life401(k) with up to 6% Company matching; additional potential discretionary match at year-endShort-Term Incentive/Performance bonusesFlexible scheduling optionsVacation pay, up to three weeks of time (pro-rated for your first year of employment)Holiday pay for 12 holidaysCareer development and growth opportunitiesTuition/Education assistance programsAccess to LinkedIn LearningScholarship programs for children of employeesParental leaveBright Horizons Family Solutions – Back-up care, tutoring, etc.Adoption assistanceBereavement leaveUp to $300 fitness reimbursementUp to $300 massage reimbursementEmployee appreciation eventsEmployee discountsCharitable givingWho We Are:You might have our iconic cranberry juice in your fridge or have gotten into heated holiday debate about what’s better - canned or fresh cranberry sauce. But did you know that the hardworking people growing the superfruit in our products are 700 family farmers that own our cooperative? They entrust us with what is most precious to them to create new and innovative products that will delight consumers and grow this beloved brand today and into the future.Team members, farmers, consumers and communities alike-we value what makes us unique and strive to connect our farms to families for a better life by living our values:Grower Mindset – We embrace our grower-owners innovative spirit and heritage through confidence, learning and focus on the future.Sustainable Results – Guided by purpose, we are focused on delivering results for our grower-owners.Integrity Above All – We are ethical, doing the right thing for our grower-owners, customers, consumers and each otherInclusive Teamwork – We build diverse and inclusive teams that strengthen our cooperative.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.For MA Applicants – It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. Any employer who violates this law shall be subject to criminal penalties and civil liability.