Executive Assistant

Ocean Spray Cranberries; Lakeville (MA); Hybrid; USD 65,700 - 82,100; Full time

Benefits offered by this job

Health insurance

401(k) matching

Short-Term Incentive

Flexible scheduling

Vacation pay

Holiday pay

Career development

Tuition/Education assistance

LinkedIn Learning

Parental leave

Back-up care

Job summary

Ocean Spray Cranberries is seeking an Executive Assistant in a hybrid role based at our Lakeville, MA headquarters, with Mondays and Fridays remote. You will provide confidential executive support, manage calendars, prepare reports and presentations, and coordinate travel and expenses while collaborating across departments.

Ideal candidates have a Bachelor's degree and at least 3 years of experience, with strong MS Office skills and a proactive, highly organized approach.

Qualifications

• Bachelor's or University Degree required.
• At least 3 years of experience.
• Excellent written and verbal communication skills.
• Proficiency with MS Office.
• Ability to maintain confidentiality and exercise tact.
• Demonstrated judgment and decision making.
• Take initiative and be proactive.
• Ability to multitask and manage calendars, travel, and meetings.

Responsibilities

• Provide secretarial and administrative support to executives.
• Manage calendars, appointments, and meeting coordination.
• Prepare correspondences, reports, and presentations.
• Arrange travel and track expenses.
• Handle general clerical duties and collaborate with other departments.

Skills

Communication

Organization

Multitasking

MS Office

Discretion

Initiative

Travel coordination

Expense tracking

Education

Bachelor's degree

Tools

MS Office

Job description

Ocean Spray is hiring for a(n) Executive Assistant! We’re a team of farmers, thinkers, creators, and doers. Whatever your title, whatever your role — it always comes back to this: we’re a farmer-owned co-op where everyone rolls up their sleeves to get the job done. Three maverick farmers started it all — and we’ve been making our own way ever since.

Position Location

We're all about flexibility! This will be a hybrid role based out of our corporate headquarters in Lakeville, MA with Mondays and Fridays remote.

The Executive Assistant provides secretarial and administrative support to executives, ensuring confidentiality and professionalism. This role involves managing calendars, appointments, and meeting coordination, as well as preparing correspondences, reports, and presentations. The assistant also handles travel arrangements, expense tracking, and general clerical duties, while maintaining strong interpersonal skills and a high level of integrity in all interactions. Additionally, the position requires effective collaboration with other departments to solve business problems.

A Day in the Life...

• Provides secretarial/administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy.
• Identifies, enhances and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
• Responsible for utilizing business software applications (e.g., MS Office) to prepare correspondences, reports, presentations, agendas, meeting minutes, etc.
• Responsible for calendar management, appointments, deadlines and meeting coordination.
• Files documents and other materials, performs data entry of applicable information and maintains resource information, references and other indexes as appropriate.
• Prepares travel/meeting arrangements, makes decisions & tracks expenses as required.
• Receives, screens and directs incoming calls, visitors, mail and email as necessary.
• Perform general clerical duties as required.

What We Are Looking For

• Excellent communication skills (written and verbal)
• Highly organized
• Efficient
• MS Office
• Sound judgment and decision making skills
• Exercises confidentiality, tact and diplomacy
• Take intiaitive
• Ability to multitask
• Expense tracking

Education

Bachelor's or University Degree (Required)

Work Experience

At least 3 Years of Experience

Annual Salary

$65,700 - $82,100

The base salary range information above serves as a guideline of the position’s typical hiring range. We value and appreciate what makes you unique and will consider a variety of factors when determining an offer. These factors include, but are not limited to, your skills and experience, external and internal benchmarks, as well as overall company considerations. Certain positions may be eligible for short-term and long-term incentive rewards. We also offer a competitive and comprehensive benefits program that supports all aspects of your health and well-being.

Benefits

• Complete insurance package on Day-1 that includes a plethora of health and wellness programs
  • Health, Dental and Vision insurance
  • Health savings account
  • Flexible spending account
  • Life and accident insurance
  • Employee assistance program
  • Telehealth services
  • 1:1 health coaching
  • Supportive benefits for all the stages of your life
• 401(k) with up to 6% Company matching; additional potential discretionary match at year-end
• Short-Term Incentive/Performance bonuses
• Flexible scheduling options
• Vacation pay, up to three weeks of time (pro-rated for your first year of employment)
• Holiday pay for 12 holidays
• Career development and growth opportunities
• Tuition/Education assistance programs
• Access to LinkedIn Learning
• Scholarship programs for children of employees
• Parental leave
• Bright Horizons Family Solutions – Back-up care, tutoring, etc.
• Adoption assistance
• Bereavement leave
• Up to $300 fitness reimbursement
• Up to $300 massage reimbursement
• Employee appreciation events
• Employee discounts
• Charitable giving

Who We Are

You might have our iconic cranberry juice in your fridge or have gotten into heated holiday debate about what’s better - canned or fresh cranberry sauce. But did you know that the hardworking people growing the superfruit in our products are 700 family farmers that own our cooperative? They entrust us with what is most precious to them to create new and innovative products that will delight consumers and grow this beloved brand today and into the future.

Team Members, Farmers, Consumers And Communities Alike–we Value What Makes Us Unique And Strive To Connect Our Farms To Families For a Better Life By Living Our Values

• Grower Mindset – We embrace our grower-owners innovative spirit and heritage through confidence, learning and focus on the future.
• Sustainable Results – Guided by purpose, we are focused on delivering results for our grower-owners.
• Integrity Above All – We are ethical, doing the right thing for our grower-owners, customers, consumers and each other.
• Inclusive Teamwork – We build diverse and inclusive teams that strengthen our cooperative.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

For MA Applicants – It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. Any employer who violates this law shall be subject to criminal penalties and civil liability.