Executive Assistant

TSG Resources, Inc.; Miami Beach (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Paid holidays

Professional development support

Employee wellness resources

Job summary

SCP Health in Miami Beach is seeking an experienced administrative professional to support our medical leadership team. You will screen and direct calls, coordinate schedules, handle transcription and correspondence, and assist with events and reports using Word, Excel and PowerPoint.

The role requires strong organizational skills, excellent communication, and attention to detail. A High School Diploma and 4+ years of admin experience in healthcare are preferred; on-site work at Mount Sinai

Qualifications

• 4+ years of administrative experience, preferably in medical practice, hospital, or clinical environment.
• Experience coordinating schedules for medical leadership and meetings.
• Proficient in Microsoft Word, Excel, PowerPoint; ability to create reports and graphs.

Responsibilities

• Screen and direct all calls coming into the office.
• Coordinate medical leadership schedule of appointments, meetings, etc.
• Transcription and general correspondence as needed.
• Organize and assist in coordinating socials, meetings, conference calls and other special events.
• Complete daily volume reports and trends for on-site Medical Directors.
• Place reminder calls to physicians and key hospital personnel for meetings.
• Coordinate and record CME and other documents.
• Record minutes for meetings and conference calls.
• Maintain files (hard copy and electronic).
• Update facility contacts and account/hospital team in Salesforce.
• Create and maintain graphs and spreadsheets to analyze and report data.
• Prepare reports/letters in Word, Excel and PowerPoint.
• Assist with special projects and other duties as needed.
• Run EMR reports.

Skills

Organizational skills

Communication skills

Microsoft Office

Attention to detail

Education

High School Diploma

Tools

Salesforce

Job description

At SCP Health, what you do matters

As part of the SCP Health team, you have an opportunity to make a difference. At our core, we work to bring hospitals and healers together in the pursuit of clinical effectiveness. With a portfolio of over 8 million patients, 7500 providers, 30 states, and 400 healthcare facilities, SCP Health is a leader in clinical practice management spanning the entire continuum of care, including emergency medicine, hospital medicine, wellness, telemedicine, intensive care, and ambulatory care.

Why you will love working here:

- Strong track record of providing excellent work/life balance.

- Comprehensive benefits package and competitive compensation.

- Commitment to fostering an inclusive culture of belonging and empowerment through our core values - collaboration, courage, agility, and respect.

Responsibilities:

- Screen and direct all calls coming into the office
- Coordinate medical leadership schedule of appointments, meetings, etc.
- Transcription, general correspondence as needed
- Organize and assist in coordinating socials, meetings, conference calls and other special events
- Responsible for completing daily volume reports and trends as needed necessary by on-site Medical Director(s)
- Place reminder calls to physicians and key players at the hospitals for monthly and quarterly meetings and conference calls
- Coordinate and record all clinician CME and other required documents by the company and/or the facility
- Record minutes for meetings and conference calls
- Establish and maintain files both hard copy and electronically
- Screen, re-direct, and assist callers – patient complaints, physicians with questions, physician payroll errors, hospitals requesting information
- Assist Regional Clinical Performance Advisors with various mail outs, phone calls, etc. for the facility
- Performs general duties such as typing, operating office machines, ordering supplies and materials, etc.
- Update facility contacts and account/hospital team in Salesforce
- Create and maintain graphs and spreadsheets as needed to analyze and report data.
- Prepare reports/letter in Microsoft Word, Excel and PowerPoint.
- Assists with any special projects and other duties that arise.
- Run reports and data from the EMR.
- Any other duties deemed necessary by management.

Knowledge, Skills, and Abilities:

- Exceptional organizational skills

- Ability to communicate effectively with all levels

- Excellent working knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

- Exceptional attention to detail.

EDUCATION:

- High School Diploma, required.

WORK EXPERIENCE/QUALIFICATIONS:

- 4+ years of applicable administrative experience, preferably in medical practice, hospital, or other clinical environment.

CERTIFICATES AND LICENSES:

- None Required

LOCATION:

- Mount Sinai Medical Center - Miami Beach, FL

Pay Range:

This range represents the anticipated base salary for this role. Actual compensation will be determined based on experience, qualifications, and internal equity considerations.

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We offer a comprehensive benefits package designed to support your health, financial well-being, and work-life balance, including medical dental, vision insurance, a 401(k) plan with a company match, paid time off and holidays, professional development support, and employee wellness resources.

Visit our website for further information. https://myscpbenefits.com/

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