Executive Assistant

Foundation Risk Partners; Miami (FL); On-site; USD 75,000 - 110,000; Full time

Job summary

A fast-growing insurance brokerage firm in Miami is seeking an Executive Assistant to provide direct administrative support to the Business Unit President. The role involves managing logistics, compiling proposals, and ensuring efficient office operations. Ideal candidates will have strong communication skills and a client-focused mindset, thriving in a dynamic environment.

Benefits

Medical Benefits

Vision Benefits

Dental Benefits

401(k) with Company Match

Company Paid Life Insurance

Generous PTO Policy

Qualifications

• Prior experience as an Executive Assistant or in a similar administrative support role.

Responsibilities

• Manage planning and logistics for meetings, events, and travel.
• Compile and organize business quotes and proposals.
• Track commissions and related financial documentation.

Skills

Microsoft Office Suite

Written Communication

Attention to Detail

Client-focused Mindset

Team Collaboration

Job description

Foundation Risk Partners, one of the fastest growing insurance brokerage and consulting firms in the US, is adding an Executive Assistant to their Gary Wood Associates team in Miami, FL.

The Executive Assistant provides direct administrative support to the Business Unit President.

Essential Functions:

• Manage the planning and logistics for meetings, events, and travel – including scheduling, catering, hospitality arrangements, offsite engagements, and both business and personal travel planning
• Assist with office logistics across locations in Florida and New York
• Manage recurring administrative tasks, such as weekly lunch orders for the home office
• Compile and organize business quotes and proposals to support informed decision-making by leadership
• Schedule and prepare staff meetings, including drafting agendas and capturing detailed meeting notes
• Track commissions and related financial documentation
• Organize business files, track and document expenses, and prepare and submit accurate monthly expense reports
• Stay informed on office licensing requirements
  
  

Competencies & Qualifications:

• Proficient in Microsoft Office Suite, with advanced skills in Excel and PowerPoint
• Strong written communication and business writing skills
• Exceptional attention to detail with a high level of accuracy
• Ability to manage multiple tasks and prioritize effectively
• Client-focused mindset with a commitment to service excellence
• Collaborative team player with a positive, solution-oriented attitude
• Comfortable working in a fast-paced, entrepreneurial environment
  
  

Experience:

• Prior experience as an Executive Assistant or in a similar administrative support role
  
  

Disclaimer:

While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary.

Equal Employment Opportunity (EEO):

FRP provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other classifications protected by law.

Benefits:

FRP offers a comprehensive range of health-related benefit options including medical, vision, and dental. We offer a 401(k) with company match, company paid life insurance, STD, LTD and a generous PTO policy starting at 18 days per year plus 10 paid holidays & 2 floating holidays!

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Industries

  Construction

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