Executive Assistant to CEO - Remote

Titan Management; Austin (TX); Remote; USD 60,000 - 80,000; Part time

Job summary

A leading financial and professional services company is seeking an Executive Assistant to the CEO. This remote role requires exceptional communication skills, strong organizational abilities, and the capacity to manage multiple priorities. The ideal candidate will have a proactive approach, experience supporting C-level executives, and a commitment to delivering high-quality client experiences.

Benefits

Competitive contract rate up to $30/hour

Flexible scheduling

Professional growth opportunities

Qualifications

• 3+ years supporting C-level executives or business owners.
• Experience in financial services or professional services preferred.
• Basic bookkeeping skills are a plus.

Responsibilities

• Manage CEO's complex calendar and communications.
• Act as a professional point of contact for high-value clients.
• Handle confidential information with discretion.

Skills

Exceptional written and verbal communication

Professional phone and email etiquette

Strong organizational skills

Adaptability to repetitive tasks

Proactivity

Discretion

Multitasking

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

ClickUp

HubSpot

QuickBooks

Job description

Join to apply for the Executive Assistant to CEO - Remote role at Titan Management

Join to apply for the Executive Assistant to CEO - Remote role at Titan Management

About Us

We’re a dynamic group of financial and professional service companies spanning wealth management, tax services, CFO advisory, and software consulting. Our CEO leads ten interconnected businesses and needs an exceptional Personal/Executive Assistant to be their true right hand—someone who syncs perfectly with their vision, anticipates their needs, and keeps operations running seamlessly. We deliver premium client experiences and expect the same excellence from our team.

Summary

Job Description

About Us

We’re a dynamic group of financial and professional service companies spanning wealth management, tax services, CFO advisory, and software consulting. Our CEO leads ten interconnected businesses and needs an exceptional Personal/Executive Assistant to be their true right hand—someone who syncs perfectly with their vision, anticipates their needs, and keeps operations running seamlessly. We deliver premium client experiences and expect the same excellence from our team.

The Role

This isn’t a standard assistant role. As the Executive Assistant to our CEO, you’ll be in lockstep with a fast-moving entrepreneur, managing their schedule, communications, and tasks across multiple businesses. You’ll handle repetitive, detail-oriented work, adapt to frequent software and process changes, and take ownership of keeping the CEO ahead of deadlines and client needs. The right person will not only manage the day-to-day but also become a key partner in scaling our companies.

What You’ll Do

• Executive Support
• Sync with the CEO’s priorities, managing a complex calendar across business and personal commitments
• Anticipate needs before they arise, resolving issues to keep the CEO focused
• Prioritize tasks and communications, deciding what requires the CEO’s attention
• Prepare meeting materials and provide concise background information
• Screen and draft email/call responses in the CEO’s voice
• Client Interaction
• Act as a professional point of contact for high-value clients
• Deliver flawless phone and email communications that uphold our premium standards
• Manage client requests, coordinating with teams and escalating when needed
• Track and follow up on client commitments with minimal supervision
• Build and maintain client relationships as an extension of the CEO
• Communications
• Draft professional correspondence that aligns with the CEO’s tone and intent
• Organize incoming communications, flagging priorities and ensuring timely responses
• Facilitate internal communication between the CEO and teams across businesses
• Maintain organized contact lists and CRM systems (e.g., HubSpot)
• Administrative & Operational Excellence
• Handle confidential information with absolute discretion
• Process expense reports, organize documents, and maintain filing systems
• Arrange complex travel itineraries
• Perform repetitive, detail-oriented tasks efficiently and accurately
• Learn and demo new software frequently, adapting to changing tools and processes
• Manage projects using tools like ClickUp, taking initiative to streamline operations
• Assist with basic bookkeeping, such as reconciliations and bill pay
• Spot opportunities to optimize processes and propose improvements
  

Who You Are

Experience: 3+ years supporting C-level executives or business owners

Location: U.S.-based (must be available during CST work hours)

Skills:

• Exceptional written and verbal communication for professional correspondence
• Professional phone and email etiquette for client interactions
• Proficiency with Microsoft Office, ClickUp, HubSpot, or similar tools (and are quick to learn)
• Strong organizational skills with meticulous attention to detail
  
  

Adaptability: Comfortable with repetitive tasks and frequent software/process changes

Proactivity: You anticipate needs, solve problems independently, and take ownership

Discretion: Trustworthy with sensitive client and business information

Multitasking: Calm under pressure, adept at juggling competing priorities

Availability: Core availability during CST business hours (9 AM - 5 PM preferred)

Preferred:

• Experience in financial services or professional services
• Background supporting complex or multi-business organizations
• Basic bookkeeping skills (e.g., QuickBooks)
• Experience optimizing and documenting company processes
• Bachelor’s degree or equivalent experience
  
  

What You Bring:

• Alignment with the CEO’s pace and priorities, acting as a seamless extension
• Sound judgment and discretion in high-stakes situations
• Professional demeanor in client-facing interactions
• Solution-oriented mindset to create structure in ambiguity
• Strong interpersonal skills to build rapport quickly
• Commitment to delivering white-glove client experiences
• Ability to stay calm and focused amid shifting demands
  
  

Why Join Us

• Competitive contract rate up to $30/hour with much potential to grow
• Start with 10-20 hours/week, with potential to grow as you bring value
• Work closely with a successful entrepreneur and gain exposure to diverse operations
• Fully remote with flexible scheduling (CST availability required)
• Long-term opportunity to play a bigger role as we scale
• Professional growth through hands-on experience and new challenges
  
  

Location & Schedule

This is a remote contract role. Candidates must be U.S.-based to align with CST business hours (9 AM - 5 PM preferred). Some flexibility is available, but core availability is essential for client and team coordination.

How To Apply

Send me a proposal that shows why you’re the one I need. Include:

• A brief intro about yourself and your assistant experience
• An example of how you’ve taken initiative to help a past client or employer succeed
• Your experience with tools like Microsoft Office, ClickUp, or HubSpot (or your ability to learn fast)
• Any bookkeeping experience you bring to the table (and tools you’ve used, like QuickBooks)
• Your availability during CST hours and your hourly rate
  
  

I’m excited to find someone who can keep me organized today, help my clients when needed, and grow with me tomorrow. If you’re ready to make a real difference, I’d love to hear from you!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Marketing Services

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