Executive Assistant

Basima Tony, LLC; Miami (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Axe Compute is seeking an Executive Assistant to support the CEO and leadership team in their Miami office. The role focuses on calendar management, communications, travel planning, and cross-functional coordination.

The ideal candidate is highly organized, discreet, proactive, and thrives in a fast-growing infrastructure environment, handling confidential information with professionalism.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Must live in Miami, FL and be able to work on-site.
• Must hold a valid passport and be available for domestic/international travel.
• Strong calendar management, travel logistics, and communications.
• Excellent written communication and professional judgment.

Responsibilities

• Provide executive support and calendar management across time zones.
• Screen and draft correspondence on the executive's behalf.
• Coordinate domestic and international travel itineraries.
• Manage expense reporting and reconciliation.
• Serve as primary point of contact for the Miami office.
• Support meeting materials, agendas, and follow-ups.
• Coordinate with cross-functional teams to track action items.
• Assist with internal reports and presentations.

Skills

Calendar management

Travel coordination

Written communication

Discretion & confidentiality

Cross-functional coordination

On-site presence

Tools

Google Workspace

Microsoft Office

Travel booking systems

Expense management platforms

Job description

Miami, United States | Posted on 09/08/2026

Our client Axe Compute is seeking a highly organized, discreet Executive Assistant to support executive leadership out of their Miami office. This role sits at the center of the executive's day-to-day operations; managing calendars, communications, travel, and internal coordination. The ideal candidate is proactive, detail-oriented, and comfortable operating in a fast-paced, high-growth infrastructure company. General workload will include, but may not be limited to:

General Duties

• Executive Support & Calendar Management
• Manage complex, dynamic calendars across multiple time zones, prioritizing and resolving scheduling conflicts proactively.
• Coordinate and prepare materials for internal and external meetings, including agendas, briefing documents, and follow-ups.
• Screen and manage correspondence, flagging priority items and drafting responses on the executive's behalf.
• Travel & Logistics Coordination
• Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
• Manage expense reporting and reconciliation in a timely and accurate manner.
• Office & Operational Support
• Serve as the primary point of contact for the Miami office, coordinating with building management, vendors, and office operations as needed.
• Support event planning and coordination for executive offsites, client visits, and internal team gatherings.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Cross-Functional Coordination
• Partner with executive leadership, finance, legal, and deployment teams to track action items and ensure timely follow-through.
• Assist with the preparation of internal reports, presentations, and board or investor materials as directed.

Qualifications

Required Qualifications

• 3+ years of experience as an Executive Assistant or similar role supporting senior executives.
• Must already live inMiami, FL; able to work on-site.
• Must hold avalid passportand be available for domestic and international travel, including on short notice.
• Demonstrated ability to manage complex calendars, travel logistics, and communications with a high degree of accuracy and discretion.
• Strong written communication skills, including drafting and proofreading correspondence.
• High degree of professionalism, judgment, and ability to handle confidential information.

Preferred Qualifications

• Experience supporting executives in technology, infrastructure, finance, or a fast-growing startup environment.
• Familiarity with tools such as Google Workspace/Microsoft Office, expense management platforms, and travel booking systems.