Executive Assistant

Lexi Westergard Design; Mesa, Northern (AZ, KY); Hybrid; USD 48,000 - 66,000; Full time

Job summary

Lexi Westergard Design in Mesa, AZ seeks an executive assistant to support the founder and creative team. You will manage calendars, inboxes, coordinate meetings and travel, and keep Lexi's tasks prioritized in a collaborative, fast-paced studio.

The role requires excellent written and verbal communication, top-notch organization, discretion, and a proactive problem-solving mindset. Some lifting and travel for site visits may be required.

Qualifications

• Excellent written, verbal, and follow-up communication skills.
• Able to juggle multiple deadlines and stay calm under pressure.
• Highly organized with strong attention to detail.
• Confident managing multiple priorities and deadlines at once.
• Tech-savvy and quick to learn new systems.

Responsibilities

• Manage Lexi's calendar and inbox with precision and discretion.
• Coordinate meetings, appointments, and travel arrangements.
• Keep track of ongoing tasks and to-dos, prioritizing what needs attention.
• Maintain organized records and digital files.
• Oversee office tasks and personal errands.
• Hands-on role in a fast-paced, creative environment.

Skills

Excellent communication

Highly organized

Manage multiple deadlines

Tech-savvy Google Workspace

Discreet proactive problem-solver

Tools

Google Workspace

Task/project management tools

Job description

Lexi Westergard Design is seeking a talented and motivated executive assistant to support our founder and creative team. If you're detail-oriented, thrive in a collaborative environment, and love keeping a fast-paced studio running smoothly, we want to hear from you.

We're a team of smart, creative women who take pride in our work while keeping a positive, uplifting atmosphere. Your contributions are valued, your growth is supported, and no two days look the same.

Responsibilities

• Manage Lexi's calendar and inbox with precision and discretion
• Coordinate meetings, appointments, and travel arrangements
• Keep track of Lexi's ongoing tasks and to-dos, and help prioritize what needs her attention
• Maintain organized records and digital files
• Oversee office tasks and personal errands
• Jump in where needed-this is a hands-on role in a fast-paced, creative environment

Qualifications

We're looking for someone who is/has:

• Excellent written, verbal, and follow-up communication skills
• Able to juggle multiple deadlines and stay calm under pressure
• Highly organized with strong attention to detail
• Confident managing multiple priorities and deadlines at once
• Tech-savvy- comfortable with Google Workspace, task/project management tools, and learning new systems
• Discreet, proactive, and a natural problem-solver
• A positive attitude and willingness to pitch in wherever needed
• Ability to lift to 50 lbs
• Willingness to travel for out-of-state site visits and installs
• Located within 30 minutes of our Mesa studio