Executive Assistant

BVO; Memphis (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

BVO in Memphis seeks an operational partner to manage the CEO’s calendar and ensure smooth transitions between activities. The ideal candidate must be detail-focused, proactive, and comfortable moving in a dynamic environment.

You will be the heartbeat of the organization, anticipating needs and capturing key meeting insights. If you're mission-driven and thrive in fast-paced scenarios, BVO could be your next home.

Qualifications

• Ability to manage complex scheduling and anticipate needs.
• Proficiency in technology with quick data entry skills.
• Exceptional detail orientation to ensure nothing is overlooked.

Responsibilities

• Manage and prioritize the CEO's calendar effectively.
• Anticipate scheduling conflicts and prepare briefing materials.
• Coordinate in real-time as multiple activities occur.

Skills

Digital precision

Agile problem solving

Tech mastery

Hyper-organization

Clear communication

Job description

This isn’t a "sit behind a desk" role. At BVO, things move at lightning speed. We are looking for a right-hand partner who thrives in motion, anticipates needs before they’re spoken, and keeps the engine running while the CEO focuses on the big picture. You are the glue, the gatekeeper, and the navigator all in one.

What You’ll Do

You will be the operational heartbeat of the space—tracking, entering, and managing what’s happening as things move quickly. This role requires a unique blend of digital precision and physical presence.

• Calendar Command: You will own Jee Vahn Knight’s calendar, managing complex scheduling with precision and ensuring their time is protected and prioritized for high-leverage activities.
• Strategic Anticipation: You don't just manage the schedule; you look at the week ahead, spot potential friction, and prep necessary briefings or materials before they are even requested.
• The "Second Brain": You’ll attend key meetings, capture the "so-what," and drive the follow-up tasks so nothing hits a dead end.
• Agile Problem Solving: You can look things up, pivot, and find solutions on the fly without breaking a sweat.
• Tech & Data Mastery: You’re fast with technology (faster than Jee) and data entry efficiency is your middle name.
• Hyper-Organization: You are detail-focused to a fault. Nothing slips through the cracks on your watch.
• Real-Time Coordination: You aren't afraid to move. You’ll be physically moving between spaces and keeping up with the action in real-time.

Who You Are

• Mission-Driven: You have a "no task too big or too small" mentality when it comes to the business.
• Composed: You remain calm and grounded when the pace picks up.
• Proactive: You’re a communicator who knows how to "read the room" and represent the CEO professionally to all stakeholders.
• High-Integrity: You handle sensitive business information with absolute discretion

Why Join the BVO Crew

BVO is a living, evolving experience where we take Play seriously. We are a crew of creative world-builders grounded by the Seven Codes. We move with Courage into the unknown and honor Craft in every detail. Here, you aren’t just staff; you are part of a Community built on Connection and mutual respect. We stay Curious to keep our stories growing, use Coherence to keep our multiverse aligned, and hold a deep Commitment to our work and each other. If you’re ready to build something Memphis has never seen before, you’ll fit right in.