Executive Assistant to the Founder

Pro SWPPP; Humble (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Pro SWPPP is seeking an exceptionally organized executive assistant to support the founder across a fast-growing nationwide environmental compliance practice.

You will own the calendar, manage follow-through, draft in the founder's voice, and coordinate travel and meetings across multiple states with discretion and precision.

Qualifications

• Excellent written English; ability to draft in founder's voice.
• Demonstrable follow-through with a ruthless organizational discipline.
• Comfort with handling confidential information and discreet communication.

Responsibilities

• The calendar as a strategic asset; defend and optimize scheduling.
• The follow-through layer; capture, assign, and chase commitments until closed.
• Inbox and triage; draft in founder's voice, escalate as needed.
• Travel and logistics across operating states; ensure accuracy.
• Meeting prep and debrief; create actionable post-meeting lists.
• Project and vendor tracking; keep initiatives visible on one board.
• Personal/professional interface; discreet handling of sensitive info.
• Being the adult in the room; challenge ideas when needed.

Skills

Wealth Dynamics

DISC

Kolbe A

MBTI: ISTJ/ISFJ

Big Five: conscientiousness

Tools

Google Workspace

Project management software

CRM

Job description

I am an eccentric visionary. I have ten ideas before 8am, three of which are brilliant and seven of which will quietly ruin your Tuesday if nobody stops them. I move fast, I change direction, I over-commit, and I am allergic to detail work.

I am not looking for someone who admires that. I am looking for someone who contains it.

This is not a "manage my inbox" job. This is a "protect the mission from the founder's own enthusiasm" job. If you are the kind of person who feels physical relief when a messy system becomes a clean one — who closes loops for sport, who reads a calendar the way a pilot reads an instrument panel — keep reading. If you need a boss who gives you complete, sequential, well-organized instructions, this will be a miserable role for you and I'd rather you know that now.

About us

Read this part first

I am an eccentric visionary. I have ten ideas before 8am, three of which are brilliant and seven of which will quietly ruin your Tuesday if nobody stops them. I move fast, I change direction, I over-commit, and I am allergic to detail work.

I am not looking for someone who admires that. I am looking for someone who contains it.

This is not a "manage my inbox" job. This is a "protect the mission from the founder's own enthusiasm" job. If you are the kind of person who feels physical relief when a messy system becomes a clean one — who closes loops for sport, who reads a calendar the way a pilot reads an instrument panel — keep reading. If you need a boss who gives you complete, sequential, well-organized instructions, this will be a miserable role for you and I'd rather you know that now.

About us

We are a fast-growing national environmental compliance firm. We keep construction sites legal, keep contractors out of five- and six-figure regulatory fines, and we are scaling across the country through both organic growth and acquisition. We are woman-owned certified, operate in all 50 states, and have 180+ five-star reviews. Our Mission, Vision, and Values are on our About page — read them before you apply, because I'm going to ask.

What you'll actually own

• The calendar as a strategic asset. Not scheduling — defending.
• The follow-through layer. Every meeting produces commitments. You capture them, assign them, and chase them until they're closed. Nothing I say out loud should ever evaporate.
• Inbox and communication triage. Draft in my voice, answer what you can, escalte what you must, and make sure nothing important dies in a thread.
• Travel and logistics across our operating states — booked, confirmed, and idiot-proofed.
• Meeting prep and debrief. I should never walk into a room unprepared, and I should never walk out of one without an action list.
• Project and vendor tracking. Keep our initiatives, contractors, and deadlines visible on one board so nothing runs silently off the rails.
• Personal/professional interface. Some family and personal logistics blend in. Discretion is non-negotiable.
• Being the adult in the room. When I chase idea #8, your job is to ask, "Is this ahead of the three things you already committed to this week?"

Who fits this

If you've taken assessments, here's the shape I'm hiring for. You don't need any of these to apply — they just describe the person:

• Wealth Dynamics: Accumulator (or Lord). Steel energy. Detail, data, reliability, on-time delivery. I'm a Star — I need my opposite, not my echo.
• DISC: High C / High S. Conscientious and steady.
• Kolbe A: High Fact Finder, high Follow Thru, low-to-moderate Quick Start.
• MBTI: ISTJ or ISFJ, or ESTJ if you're comfortable holding a hard line.
• Big Five: Very high conscientiousness, calm under pressure, warm but with a spine.

Non-negotiables

• Ruthless organization and demonstrable follow-through
• Excellent written English; you'll be writing as me
• Comfort with tools: Google Workspace, project management software, and a CRM. If you don't know one, you can learn it in a week.
• Total discretion with confidential business and personal information
• The backbone to tell your boss he's wrong, and the judgement to know when it matters

What you get

• Direct line to the decision maker — no bureaucracy, no committees
• Real authority over how the executive office runs
• A front-row seat as we scale nationwide, including through acquisitions
• Growth path toward Chief of Staff for the right person
• A boss who genuinely values the skill set he doesn't have