Executive Assistant

H Mart Companies, Inc.; Lyndhurst (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Company provided Lunch

Health Insurance Coverage

Dental and Vision Coverage

Paid Sick Leave / Paid Time Off (PSL/PTO)

Paid Holidays

Employee Points program with H Mart Smart Card

Eligibility to use Company owned Resort

Job summary

H Mart Companies, Inc. located in Lyndhurst, New Jersey, is seeking an individual for a key administrative support role to the CEO. The candidate will provide exceptional secretarial assistance, manage executive schedules, and ensure travel arrangements are flawlessly executed.

The role requires excellent communication skills in both English and Korean, along with a Bachelor’s Degree and relevant experience in customer service. H Mart offers a supportive work environment with various health benefits and company-provided lunch.

Qualifications

• 4-6 years of experience desired.
• Experience in customer service.

Responsibilities

• Provide full administrative and secretarial support to the CEO.
• Manage communication of Executive calendar on a weekly basis.
• Organize travel arrangements: flights, hotels and ground transport.
• Prepare and submit expense reports.
• Maintain filing system.

Skills

Excellent spelling and grammar

High skills in communication (oral and written)

Ability to set priorities with minimal supervision

Consistently meets deadlines

Very good inter-personal skills

Fluent English and Korean Language

Proficient in Microsoft Office Suite

Multi-tasking

Detailed and rigorous

Education

Bachelor’s Degree from four-year college or university

Job description

We are H Mart, the largest Asian supermarket chain in America. Starting in 1982 with a single store in Woodside, Queens, H Mart has grown to include more than 67 stores across the United States. H Mart is America’s premier Asian food destination and provides groceries and everyday essential needs as well as upscale products. H Mart offers a full line of Asian foods as well as a broad range of Western groceries to complement its full scale offering to that of a traditional supermarket. H Mart is also known for its innovative new food halls which are an extension of over 37 years of providing eateries in its stores.

Job Description

To provide secretarial and administrative support to the CEO, also responsible for handling highly confidential documents, protecting confidential information, communication, making travel arrangements, scheduling meetings.

Responsibilities:

• Provide full administrative and secretarial support to the CEO.
• Communication of Executive calendar on a weekly basis.
• Calendar Management: organization of punctual meetings with internal & external contacts
• Travel organization: Plan and book travel arrangements (Flights, hotels and ground transportation)
• Expense reports preparation and submission
• Maintain filing system
• Perform special project as assigned
• Assist with some personal matters
• Notetaking and dictations
• Translations as needed (Korean English)

Qualifications

• Excellent spelling and grammar
• High skills in communication (oral and written)
• Ability to set priorities with minimal supervision
• Consistently meets deadlines
• Very good inter-personal skills
• Fluent English and Korean Language
• Proficient in Microsoft Office Suite
• Multi-tasking
• Detailed and rigorous

Education and Experience Requirements:

• Bachelor’s Degree from four-year college or university
• 4~6 years of experience desired
• Experience in customer service

Additional Information

• MON-FRI, 9:00am to 6:00pm
• Company provided Lunch
• Health Insurance Coverage
• Dental and Vision Coverage
• PSL / PTO
• Paid Holidays per company policy
• Celebration & Condolence Benefits per company policy
• Eligibility to use Company owned Resort per company policy
• 5% Employee Points program with H Mart Smart Card

Location:

H Mart is an Equal Employment Opportunity Employer.

H Mart is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, gender, gender identity or expression, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, status as a Vietnam Era or disabled veteran, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing undue hardship on H Mart. Please inform our Human Resources Department or the Store Manager if you need assistance completing any forms or otherwise participating in the application process. All your information will be kept confidential according to EEO guidelines.

Job Location