Executive Assistant

Complex; Los Angeles (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

Complex is seeking an Executive Assistant to provide high-level administrative support to the C-Suite, managing emails, calendars, travel, and confidential tasks. You will coordinate events and board meetings, maintain records, draft contracts, and assist with HR-related duties while maintaining professionalism and discretion in a fast-paced environment.

The role requires 2+ years of experience, excellent communication, and a proactive, detail-oriented approach to daily operations at Complex in

Qualifications

• 2+ years as an executive assistant in a corporate setting.
• Excellent written and verbal communication with strong grammar.
• Ability to handle confidential information with discretion.
• Proactive, detail-oriented, and able to work under pressure.

Responsibilities

• Manage email inboxes for C-Suite staff, including drafting and dictation.
• Oversee calendar management and schedule meetings and calls.
• Arrange domestic and international travel for business and personal needs.
• Coordinate event logistics, including board meetings and offsites.
• Maintain action item lists and relationship databases.
• Draft and track contracts and other legal documents.
• Provide general office and HR coordination support.

Skills

Executive assistant experience

Organizational skills

Communication skills

Discretion/confidentiality

Problem-solving

Tools

Calendar management

Travel planning

Expense reporting

Contract drafting

HR coordination

Job description

Company And Culture

Complex is the definitive platform for global youth culture and music lifestyle, seamlessly integrating cutting-edge content, commerce and live experiences with unparalleled scale. Through innovative content, Complex tells stories of music, streetwear and style, sports, art and beyond. Its content engages in a dynamic conversation with the audience, reflecting and shaping the zeitgeist of convergence culture. A powerful media juggernaut paired with a curated marketplace, Complex is redefining the way fans interact with their favorite brands and artists and reshaping the future of digital culture and commerce.

Why We're Hiring

The Assistant will provide administrative and organizational support, acting as a key partner to ensure the smooth operation of daily activities. This role requires a macro-thinker with excellent interpersonal skills, capable of handling scheduling, communications, and prioritizing tasks with discretion and professionalism. Given the high-caliber clientele and operations, a calm demeanor and proactive approach are essential. An interest in media, music, fashion, and pop culture is a plus. Strong attention to detail, the ability to pivot seamlessly, and excellent grammar are critical for success in this role.

What You'll Do

• Manage email inboxes, including reading, writing, and dictation for our C-Suite staff.
• Oversee calendar management, including scheduling meetings, calls, and appointments, while effectively communicating changes to relevant parties.
• Organize domestic and international travel for both professional and personal needs.
• Assist with event logistics, such as planning team offsites, quarterly board meetings, and other key gatherings.
• Manage action item lists, track follow-ups, and maintain relationship databases.
• Update contacts.
• Complete monthly expense reports.
• Draft, execute, and track contracts and legal documents.
• Manage personal tasks such as making reservations and appointments, handling family requests, and ensuring personal schedule aligns with professional obligations.
• Anticipate needs and proactively resolve potential challenges to ensure smooth daily operations.
• Coordinate and maintain both personal and professional logistics with discretion and confidentiality.
• Provide general office support, including HR coordination and office management tasks.
• Occasionally support senior staff with meeting logistics, scheduling and travel arrangements.
• Monitor and adapt the daily schedule to accommodate unforeseen changes, prioritizing sensitive matters.
• Order or grab meals, coffee, and other essentials as needed.
• Conduct research, compile information, and assist with special projects as required.

Who You Are

• 2 + years as an executive assistant in a corporate setting.
• Exceptional organizational skills and keen attention to detail.
• Excellent written and verbal communication skills, with strong grammatical abilities.
• A proactive, problem-solving mindset with a focus on continuous improvement.
• Ability to work effectively in a fast-paced, high-pressure environment, while maintaining confidentiality and professionalism.

$65,000 - $75,000 a year

The Pay Range, which consists of salary and commission, for this position is listed. Actual pay will vary based on factors including, but not limited to location, experience, and performance. The range listed is just one component of Complex Total Rewards offerings for employees.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Complexparticipates in E-Verify and willprovide the federal government with yourForm I-9 information to confirm that you areauthorized to work in the U.S.

Candidates must be legally authorized to work in the U.S. without the need for visa sponsorship.