Executive Assistant

Addison Group; Los Angeles (CA); On-site; USD 150,000 - 175,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Parental leave

Job summary

Addison Group in Los Angeles is seeking an experienced Executive Assistant to support senior legal executives in a fast-paced, sophisticated environment. You will manage complex calendars, coordinate travel, and handle confidential matters with discretion.

The role requires legal admin expertise, meticulous organization, and the ability to anticipate executives' needs. A luxury, high‑net‑worth setting experience is a strong plus, with a focus on maintaining peak productivity and professional

Qualifications

• 7+ years of executive assistant experience supporting senior executives, partners, attorneys, or C-suite leaders in a fast-paced professional environment.
• Strong legal administrative experience, including legal document preparation, filing coordination, deadline management, and attorney support.
• Demonstrated success managing highly complex calendars, competing priorities, and multiple stakeholders simultaneously.
• Exceptional organizational, time management, and project coordination skills.
• Proven ability to anticipate executive needs and provide proactive solutions with minimal direction.
• Experience delivering high-touch, white-glove executive support with an exceptional attention to detail.
• Ability to work effectively with diverse personalities and adapt communication styles to meet executive preferences.
• Outstanding judgment, discretion, confidentiality, and emotional intelligence.
• Luxury hospitality, concierge, private office, or high-net-worth executive support experience is highly preferred.
• Resilient, composed, and professional under pressure with the ability to thrive in a demanding, high-expectation environment.

Responsibilities

• Provide high-level executive support to multiple senior legal executives within a sophisticated and fast-paced legal environment.
• Manage complex and constantly changing calendars, strategically protecting executive time and prioritizing competing requests.
• Serve as a trusted business partner by anticipating needs, identifying potential conflicts, and recommending solutions before issues arise.
• Coordinate and manage communication, scheduling, and priorities across multiple attorneys, clients, and business stakeholders.
• Prepare, format, proofread, and distribute legal documents, correspondence, presentations, and other executive materials.
• Track and manage critical legal deadlines, filings, court dates, meetings, and deliverables with a high degree of accuracy.
• Coordinate sophisticated domestic and international travel arrangements, including multi-city itineraries, changing schedules, and executive preferences.
• Deliver an exceptional white-glove experience by proactively managing logistics and removing obstacles to maximize executive efficiency and productivity.
• Maintain detailed knowledge of executive preferences, work styles, travel habits, and communication expectations.
• Provide occasional personal administrative support, including travel coordination, event planning, and executive lifestyle management as needed.
• Remain accessible and responsive during executive travel periods and time-sensitive business matters.
• Support special projects and other strategic initiatives while maintaining strict confidentiality and discretion.

Skills

Executive support

Calendar management

Discretion

Travel coordination

Attention to detail

Stakeholder management

Problem solving

Job description

Pay: $150,000–$175,000 base salary range with bonus potential of up to 10%.

Benefits: This position is eligible for medical, dental, vision, 401(k), and parental leave

Qualifications

• 7+ years of Executive Assistant experience supporting senior executives, partners, attorneys, or C-suite leaders in a fast-paced professional environment.
• Strong legal administrative experience, including legal document preparation, filing coordination, deadline management, and attorney support.
• Demonstrated success managing highly complex calendars, competing priorities, and multiple stakeholders simultaneously.
• Exceptional organizational, time management, and project coordination skills.
• Proven ability to anticipate executive needs and provide proactive solutions with minimal direction.
• Experience delivering high-touch, white-glove executive support with an exceptional attention to detail.
• Ability to work effectively with diverse personalities and adapt communication styles to meet executive preferences.
• Outstanding judgment, discretion, confidentiality, and emotional intelligence.
• Luxury hospitality, concierge, private office, or high-net-worth executive support experience is highly preferred.
• Resilient, composed, and professional under pressure with the ability to thrive in a demanding, high-expectation environment.

Primary Responsibilities

• Provide high-level executive support to multiple senior legal executives within a sophisticated and fast-paced legal environment.
• Manage complex and constantly changing calendars, strategically protecting executive time and prioritizing competing requests.
• Serve as a trusted business partner by anticipating needs, identifying potential conflicts, and recommending solutions before issues arise.
• Coordinate and manage communication, scheduling, and priorities across multiple attorneys, clients, and business stakeholders.
• Prepare, format, proofread, and distribute legal documents, correspondence, presentations, and other executive materials.
• Track and manage critical legal deadlines, filings, court dates, meetings, and deliverables with a high degree of accuracy.
• Coordinate sophisticated domestic and international travel arrangements, including multi-city itineraries, changing schedules, and executive preferences.
• Deliver an exceptional white-glove experience by proactively managing logistics and removing obstacles to maximize executive efficiency and productivity.
• Maintain detailed knowledge of executive preferences, work styles, travel habits, and communication expectations.
• Provide occasional personal administrative support, including travel coordination, event planning, and executive lifestyle management as needed.
• Remain accessible and responsive during executive travel periods and time-sensitive business matters.
• Support special projects and other strategic initiatives while maintaining strict confidentiality and discretion.

Why choose Addison Group?

• Pay: We negotiate high salaries using US Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison’s Administrative job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation
• Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.