Executive Assistant

Addison Group; Birmingham (AL); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k Match

Job summary

Addison Group in Birmingham, AL seeks an experienced Executive Assistant to provide high-level support to the Chief Executive Officer. The role requires proactive, detail-oriented professionals who can manage complex calendars, travel logistics, executive communications, and confidential matters in a fast-paced executive environment.

The ideal candidate has 5–10 years of C‑suite support experience, strong Microsoft Office skills, and the discretion to handle sensitive information.

Qualifications

• Bachelor's degree and 5–10 years of Executive Assistant experience supporting C‑suite or senior leadership.
• Proven ability to handle confidential information with discretion and sound judgment.
• Exceptional written and verbal communication skills.
• Demonstrated organizational, time management, and multitasking abilities.

Responsibilities

• Manage the CEO's complex calendar, appointments, meetings, and priorities.
• Coordinate domestic and international travel, including air travel and accommodations.
• Prepare presentations, reports, and executive communications.
• Coordinate board meetings, leadership meetings, and events with agendas and minutes.
• Support strategic initiatives and track timelines, deliverables, and milestones.
• Process executive expenses and invoices; provide general administrative support.
• Serve as liaison between executive leadership, departments, partners, vendors, and clients.
• Provide leadership to an Administrative Assistant.

Skills

Calendar management

Executive support

Travel coordination

Communication skills

Education

Bachelor's degree

Notary certification preferred

Tools

Microsoft Office Suite

Concur

Job description

Executive Assistant to the Chief Executive Officer

Position Overview

Our client is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer. This individual will serve as a trusted business partner, managing complex schedules, travel logistics, executive communications, and confidential business matters. The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a fast-paced executive environment while anticipating leadership needs.

Key Responsibilities

• Manage the CEO's complex calendar, appointments, meetings, and shifting priorities.
• Coordinate domestic and international travel, including commercial and private air travel, accommodations, ground transportation, and travel documentation.
• Manage executive correspondence and respond on behalf of the CEO when appropriate.
• Prepare presentations, reports, meeting materials, and executive communications.
• Coordinate board meetings, leadership meetings, and special events, including agendas, meeting minutes, and follow-up on action items.
• Support strategic initiatives and special projects while tracking timelines, deliverables, and key milestones.
• Process executive expenses, invoices, and provide general administrative support.
• Maintain highly confidential records and sensitive information with the utmost discretion.
• Serve as a liaison between executive leadership, internal departments, external business partners, vendors, and clients.
• Provide leadership and oversight to an Administrative Assistant.

Qualifications

• Bachelor's degree preferred.
• 5–10 years of Executive Assistant experience supporting C‑suite or senior executive leadership.
• Advanced proficiency with Microsoft Office Suite and expense management software (such as Concur).
• Exceptional written and verbal communication skills.
• Outstanding organizational, time management, and multitasking abilities.
• Demonstrated ability to exercise sound judgment and maintain strict confidentiality.
• Professional, resourceful, and proactive with a strong sense of ownership and problem‑solving ability.
• Notary certification is preferred, or willingness to obtain one if required.

Physical Requirements

• Primarily office‑based work environment with frequent interruptions and changing priorities.
• Ability to sit, stand, and walk throughout the workday.
• Ability to occasionally lift up to 25 pounds.
• Frequent use of standard office equipment and computer systems.

About The Opportunity

This is a highly visible Executive Assistant position supporting a senior executive within a dynamic and growing organization. The successful candidate will be a polished professional with exceptional organizational skills, executive presence, and the ability to operate independently. Experience managing complex calendars, coordinating domestic and international travel (including private aviation), handling confidential information, and supporting executive‑level decision‑making is essential for success in this role.

Location

Birmingham, AL

Compensation

$100,000 - $110,000

Benefits

• Medical
• Dental
• Vision
• 401k Match

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.