Executive Assistant

American Century Investments; Los Angeles (CA); On-site; CAD 111,000 - 131,000; Full time

Benefits offered by this job

Competitive compensation package with

Generous PTO and competitive benefits

401k with 5% company match plus annual

Tuition reimbursement, mentorship

Job summary

American Century Investments seeks an experienced Executive Assistant to provide organizational and operational support to senior leaders in sales and marketing. You will handle confidential information and support a fast-paced team from our US office.

The role reports to the Client Infrastructure and Support Manager and requires in-office presence five days a week. Responsibilities include calendar coordination, travel planning, event support, minutes, correspondence, and facilities

Qualifications

• Bachelor’s or 2-year degree required or equivalent work experience.
• Prior experience supporting senior leaders in an administrative capacity.
• Strong communication and interpersonal skills are essential.
• Proficiency with desktop hardware/software including MS Office; Salesforce a plus.
• Ability to prioritize and manage multiple tasks efficiently.
• Typing speed of 50 words per minute.

Responsibilities

• Coordinate calendars, phones, and schedules for senior leaders.
• Arrange travel domestically and internationally and prepare itineraries.
• Support special projects, including research and presentation materials.
• Plan and coordinate department events and meetings, including minutes.
• Prepare correspondence and communications for team members and clients.
• Provide onsite office management and facilities coordination.
• Handle routine administrative duties and correspondence backup.

Skills

Strong communication

Interpersonal skills

Prior senior admin support

MS Office

Salesforce

Task prioritization

Typing 50 wpm

Education

Bachelor’s or 2-year degree

Tools

MS Office

Salesforce

Job description

About Us

Avantis Investors, part of American Century Investments, is focused on helping clients achieve their investment goals through the delivery of broadly diversified, low cost, efficient investment strategies. All our investment strategies are managed under a consistent investment philosophy based on financial science and use information in market prices and company financials to identify differences in expected returns among securities.

Role Summary

The primary responsibility of the Executive Assistant is to provide organizational and operational support to senior leaders in the sales and marketing organizations. You must be able to handle sensitive and confidential information and have a proven understanding of the organization and business unit.

This role reports to Client Infrastructure and Support Manager.

This position will be based out of our Los Angeles, CA office and will be in office 5 days per week.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the U.S. without visa sponsorship, now or in the future.

How You Will Make an Impact

• Coordinate calendars, phones and schedules for assigned leaders. Maintain appointments, including establishing priorities and gate-keeping access. This includes making travel arrangements (both domestic and international), completing travel itineraries and expense reports.
• Actively support and/or facilitate special projects as necessary, including conducting research and building presentation materials for industry related and community activities, as well as, cross-channel and inter-departmental projects.
• Play an instrumental role in the coordination, planning, and design of department events including client meetings, department meetings, and other special events. This includes the coordination of senior leader meetings, functions, and events. Responsible for recording and distributing meeting minutes with decisions, outcomes, and action item requirements.
• Prepare correspondence, memos, and other written communication for team members, clients, vendors, internal business partners, for review and use by senior leaders.
• Provide onsite office management support, including vendor coordination, facilities communication, mail and deliveries, security/badge liaison, and inventory oversight for supplies and shared spaces.
• Perform various administrative duties including filing, ordering supplies, maintaining records, summarizing the content of incoming mail, prioritizing mail, taking immediate action on meaningful items, and providing telephone and email backup support.
• Represent the firm, department and executives that you support to internal and external partners including clients, department heads, investors and industry leaders.

What You Bring to the Team (Required)

• Bachelor’s or a 2-year degree in any related field or equivalent combination of education and work experience
• Prior experience in a senior administration support role working with business leaders strongly preferred
• Strong communication and interpersonal skills
• Demonstrated proficiency of desktop hardware/software including MS Office. Experience with Salesforce a plus
• Able to effectively prioritize and manage multiple tasks
• Typing skills of 50 wpm
• Demonstrates the American Century Investments Winning Behaviors: Client Focused, Courageous and Accountable, Collaborative, Curious and Adaptable, Competitively Driven.

The above statements are not intended to be a complete list of all responsibilities, duties, and skills required.

What We Offer

• Competitive compensation package with bonus plan
• Generous PTO and competitive benefits
• 401k with 5% company match plus annual performance-based discretionary contribution
• Tuition reimbursement, formal mentorship program, live and online learning

Learn more about our benefits and perks.

For NY and CA based candidates, the salary range for this role is $80,000.00 - $95,000.00. Actual offers are based on various factors including but not limited to a candidate's location, skills, experience, and relevant education and/or training. This position is eligible for cash incentive providing the potential to earn more.

Employees are required to be in the office on a scheduled frequency. Adherence to this schedule is essential to fulfilling the expectations of the role.

American Century Investments is committed to complying with the Americans with Disabilities Act and all other applicable Equal Employment Opportunity laws and regulations. As such, American Century strives to provide a reasonable accommodation to any qualified individual under the ADA to perform essential job functions.

We encourage people of all backgrounds to join us on our mission. If you require reasonable accommodation for any aspect of the recruitment process, please send a request to [e-mail]. All requests for accommodation will be addressed as confidentially as practicable.

American Century Investments believes all individuals are entitled to equal employment opportunity and advancement opportunities without regard to race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, age for individuals forty years of age and older, military and veteran status, sexual orientation, and any other basis protected by applicable federal, state and local laws. ACI does not discriminate or adopt any policy that discriminates against an individual or any group of individuals on any of these bases.

American Century Proprietary Holdings, Inc. All rights reserved.