Executive Assistant

Express Employment Professionals - Cincinnati East; Long Beach (CA); On-site; USD 49,428,000 - 70,919,000; Part time

Job summary

Express Employment Professionals - Cincinnati East is seeking a highly organized Part-Time Executive Assistant (30 hours weekly) in Seal Beach to support an executive in real estate and/or property management. The ideal candidate will manage calendars, arrange travel, prepare reports, and maintain confidential information with discretion and professionalism.

Experience in real estate, property management, construction, development, or related industries is highly preferred.

Qualifications

• 3+ years of experience in an Executive/Administrative role.
• Experience in real estate or property management preferred.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and commitments.
• Coordinate scheduling across multiple parties and resolve calendar conflicts.
• Arrange domestic and/or international travel with detailed itineraries.
• Draft, format, and proofread business communications with confidentiality.
• Prepare documents, reports, spreadsheets, and presentations.

Skills

Calendar management

Travel planning

Communication

Organization

Discretion

Multitasking

Job description

We are seeking a highly organized, proactive, and detail-oriented Part-Time Executive Assistant(30 hours weekly) for our client in Seal Beach to provide administrative and operational support to an executive in the real estate and/or property management industry. This position is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with minimal supervision, and enjoys being a trusted partner to an executive. Previous experience in real estate, property management, construction, development, or a related industry is highly preferred.

The successful candidate will be professional, resourceful, discreet, and comfortable interacting with clients, vendors, tenants, contractors, staff, and other business contacts.

Key Responsibilities

Executive Support & Calendar Management

• Manage the executive's calendar, appointments, meetings, and commitments.
• Coordinate scheduling across multiple parties and resolve calendar conflicts.
• Arrange domestic and/or international travel, including transportation, accommodations, and detailed itineraries.
• Help the executive prioritize appointments, deadlines, and competing demands.
• Anticipate scheduling needs and proactively address potential conflicts.

Meeting & Communication Support

• Coordinate meetings, prepare agendas, and organize meeting materials.
• Attend meetings as needed, take notes, document action items, and track follow-ups.
• Handle phone calls, emails, correspondence, and other communications professionally.
• Draft, format, and proofread business correspondence and communications.
• Maintain a high level of confidentiality when handling sensitive business, financial, personnel, client, and property information.

Administrative & Business Support

• Prepare documents, reports, spreadsheets, presentations, and other business materials.
• Maintain accurate records, files, databases, and administrative systems.
• Organize digital and physical files and ensure important information is easily accessible.
• Assist with expense tracking, invoices, documentation, and other administrative processes.
• Monitor deadlines, follow-ups, projects, and important action items.
• Assist with office organization and day-to-day administrative needs.

Real Estate & Property Management Support

• Coordinate communication with clients, property owners, tenants, vendors, contractors, staff, and other business contacts.
• Assist with property-related scheduling, appointments, inspections, maintenance coordination, and vendor communications as needed.
• Maintain and organize property, client, vendor, and transaction-related records.
• Assist with real estate and property-management projects and administrative tasks.
• Coordinate meetings, events, property-related activities, and other special projects.
• Provide general operational support to help keep the business running efficiently.

Executive & Operational Support

• Serve as a reliable point of coordination between the executive and internal/external contacts.
• Track projects and ensure outstanding items receive appropriate follow-up.
• Research information and assist with special projects as requested.
• Identify opportunities to improve administrative processes and organization.
• Handle unexpected requests and shifting priorities with professionalism and good judgment.
• Provide day-to-day administrative and operational support to the executive.

Qualifications

Required

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, Operations Assistant, or similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple priorities and deadlines independently.
• Strong professional judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office and/or Google Workspace.
• Comfortable working with calendars, email, spreadsheets, video conferencing, and digital file-management systems.
• Ability to communicate professionally with executives, clients, vendors, contractors, and other business contacts.
• Reliable, responsive, proactive, and self-directed work style.

Highly Preferred

• Experience in real estate, property management, commercial real estate, residential real estate, construction, development, or a related industry.
• Familiarity with property-management or real‑estate software.
• Experience coordinating vendors, contractors, property inspections, maintenance, or tenant/client communications.
• Experience supporting a business owner, real estate investor, property manager, broker, developer, or senior executive.
• Familiarity with project-management and task-management platforms.