Executive Assistant

Mony Nop Real Estate, Inc.; Livermore (CA); On-site; USD 34,000 - 55,000; Part time

Benefits offered by this job

Competitive hourly compensation

Flexible part-time schedule

Collaborative work environment

Career growth with team

Job summary

A prominent real estate team in Livermore is seeking a tech-savvy Part-Time Executive Assistant / Office Manager. You will manage daily operations, support listing and transaction workflows, and enhance client experiences. This role requires superior organizational skills, a proactive mindset, and proficiency in project management tools like Monday.com. With a flexible schedule of 16-20 hours per week, this position offers competitive hourly compensation based on experience.

Qualifications

• Valid driver's license and reliable transportation.
• Ability to work in office and at listed properties.
• Real estate experience is a plus but not required.
• Experience coordinating projects, schedules, and vendors.

Responsibilities

• Manage pre-listing tasks and support active transactions.
• Use Monday.com for project management.
• Handle office management and coordinate vendor activities.
• Assist with planning and execution of client appreciation events.

Skills

Highly organized

Detail-oriented

Tech-savvy

Strong communication skills

Proactive mindset

Tools

Google Workspace

Microsoft 365

Monday.com

Real-estate CRM platforms

Job description

Part-Time Executive Assistant / Office Manager

Mony Nop Real Estate Team | Compass – Downtown Livermore

Hours: 16–20 hours per week

Location: In‑office (Downtown Livermore) with occasional local errands

Start Date: Early 2026 (flexible for the right candidate)

About Us

The Mony Nop Real Estate Team at Compass is a high‑producing, relationship‑driven real estate team serving the Tri‑Valley and greater Bay Area. Led by husband‑and‑wife partners Mony Nop and Sophaline Mao, our business is built on professionalism, innovation, community service, and exceptional client experiences.

As we scale in 2026, we are seeking a tech‑savvy, solutions‑oriented Executive Assistant / Office Manager to support daily operations, manage listing and transaction workflows, and help deliver polished client and community experiences.

This is an ideal role for someone who loves organization, systems, technology, and being the engine that keeps a successful business running smoothly.

The Role

This position plays a critical role in listing operations, transaction support, office management, and client experience. You will work closely with Mony and Sophaline to ensure every listing, transaction, and event is executed with precision and care.

You’ll be managing details, timelines, vendors, and systems—so our clients experience a seamless, professional process from start to finish.

Key Responsibilities

Listing & Transaction Operations

• Manage Pre‑Listing tasks, including scheduling inspections, coordinating photographers, videographers, and stagers, and preparing listing timelines and checklists.
• Support active transactions by coordinating with Escrow officers, lenders, and vendors, managing documents and deadlines, tracking key milestones from listing to close, and ensuring all steps are completed accurately and on time.

Project Management

• Use Monday.com as the central hub for listing operations, transaction workflows, internal projects, and deadlines.
• Maintain boards, task assignments, timelines, and status updates.
• Proactively flag issues and keep projects moving forward.

Administrative & Office Management

• Manage calendars, appointments, and scheduling.
• Maintain organized digital and physical filing systems.
• Handle correspondence, document preparation, and internal coordination.
• Manage office supplies, vendors, and day‑to‑day office needs.
• Run local errands as needed (valid driver’s license required).

Technology & Systems

• Advanced/Expert use of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).
• Utilize Microsoft 365 platforms as needed.
• Work within real‑estate CRM platforms (experience a plus).
• Leverage ChatGPT and AI tools to improve efficiency, templates, and workflows.
• Assist with light reporting, data entry, and process optimization.

Client Appreciation & Event Support

• Assist in planning and executing two client appreciation events per year.
• Coordinate vendors, timelines, invitations, and logistics.
• Support event setup, breakdown, and follow‑up.
• Help ensure events align with the team’s brand and high client‑care standards.

What We’re Looking For

• Highly organized, detail‑oriented, and dependable.
• Solutions‑oriented with a proactive mindset.
• Tech‑savvy and comfortable learning new systems quickly.
• Experience with Monday.com or similar project management tools.
• Strong communication and follow‑through skills.
• Able to manage multiple priorities calmly and efficiently.
• Professional, positive, and team‑focused attitude.
• Valid driver’s license and reliable transportation.
• Able to work in‑office in Downtown Livermore, be onsite at listed properties, client events, etc.

Real estate experience is a plus but not required — we value the right attitude, systems thinking, and follow‑through.

Why Join the Mony Nop Real Estate Team?

• Be part of a respected, community‑driven Compass team.
• Meaningful work with direct impact on client experience and business growth.
• Supportive, professional, and collaborative environment.
• Flexible part‑time schedule (16–20 hours/week).
• Competitive hourly compensation based on experience.
• Opportunity to grow with the team over time.

How to Apply

Please email your resume and a short introduction sharing:

• Why this role excites you.
• Your experience with technology, operations, or project management.
• Any experience with real estate, events, or client service.

📍 Location: Downtown Livermore

📩 Apply to Hiring Manager: Sophie Mao | REALTOR®/Operations Manager [e-mail]