Executive Assistant to Sales

Brabo Payroll; Palm Harbor (FL); On-site; USD 52,000 - 78,000; Full time

Job summary

Brabo Payroll is seeking an organized Executive Assistant to support the Vice President of Sales and drive operational excellence across the sales organization. You will manage calendars, prepare materials, and coordinate onboarding and client-related tasks to ensure smooth transitions across Sales, Operations, Payroll, Benefits, and HRIS teams.

The role involves scheduling, note-taking, and drafting proposals while maintaining a proactive, problem-solving mindset in a fast-paced environment.

Qualifications

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to prioritize multiple projects simultaneously.
• High attention to detail and follow-through.
• Professional demeanor with interpersonal skills.
• Experience supporting executives or sales leadership is a plus.

Responsibilities

• Manage the VP of Sales calendar, meetings, and priorities.
• Coordinate networking events and business development opportunities.
• Prepare agendas and materials for leadership and sales meetings.
• Attend meetings to take notes and track action items.
• Provide day-to-day administrative support to Sales leadership.
• Prepare and track proposals and onboarding documents.
• Coordinate with Operations, Payroll, Benefits, HRIS and Service teams.

Skills

Calendar management

Communication skills

Project coordination

Attention to detail

Problem solving

Team collaboration

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

Description

Position Overview

Brabo is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Vice President of Sales and help drive operational excellence across the sales organization. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping teams organized, informed, and moving forward.

The Executive Assistant will play a critical role in supporting sales leadership, coordinating schedules and networking opportunities, assisting with onboarding and operational processes, preparing client and internal materials, and serving as a bridge between the Sales and Operations teams.

Executive & Administrative Support

• Manage and coordinate the Vice President of Sales’ calendar, meetings, appointments, and priorities
• Assist in scheduling and populating networking events, chamber events, BNI meetings, and business development opportunities for the Sales team
• Prepare agendas, documents, and materials for leadership meetings, sales meetings, and one-on-one meetings
• Attend meetings when needed to take notes, track action items, and assist with follow-up
• Provide day-to-day administrative support to Sales leadership

Sales Operations & Client Support

• Prepare, send, and track sales proposals and supporting documents
• Review sales orders and submitted documentation for completeness and accuracy
• Assist with onboarding-related administrative tasks for new clients
• Pull payroll and HR reports for onboarding and implementation purposes
• Assist with state registrations and related compliance documentation
• Coordinate internally with Operations, Payroll, Benefits, HRIS, and Service teams to ensure smooth client transitions

Training & Process Support

• Assist in training Sales team members on company systems, workflows, and internal processes
• Help document, organize, and improve sales and onboarding procedures
• Maintain updated process documentation and internal reference materials
• Support the development and organization of sales collateral, presentations, and training resources

Communication & Cross-Department Coordination

• Serve as a liaison between the Sales and Operations teams to improve communication and accountability
• Help ensure tasks, client requests, and internal follow-ups are completed in a timely manner
• Support leadership with reporting, organization, and process management initiatives

Requirements

Qualifications

• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to prioritize tasks and manage multiple projects simultaneously
• High attention to detail and follow-through
• Professional demeanor with strong interpersonal skills
• Comfortable working in a fast-paced, team-oriented environment
• Proficiency in Microsoft Office, Google Workspace, CRM systems, and business software platforms
• Experience with payroll, HR, benefits, or administrative support is preferred
• Experience supporting executives or sales leadership is a plus

Preferred Traits

• Self-motivated and proactive
• Strong sense of accountability
• Problem solver with a positive attitude
• Adaptable and resourceful
• Team-oriented with a customer service mindset
• Comfortable learning and teaching technology and systems