Executive Assistant

Carolina Dunes Behavioral Health; Leland (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

Carolina Dunes Behavioral Health in Leland, North Carolina is seeking an Executive Assistant to support the CEO and management team, ensuring efficient operations across the facility. The role involves research, reporting, scheduling, travel coordination, and handling confidential information with discretion.

The successful candidate will have 3+ years supporting executives, excellent communication, strong organization, and proficiency with Microsoft Office in a medical facility environment.

Qualifications

• High School Diploma or equivalent required.
• Three or more years of experience supporting Executives.
• Ability to multitask and prioritize deadlines.
• Excellent communications and interpersonal skills.
• Proficient in Microsoft Office products.

Responsibilities

• Supports managers and employees through a variety of tasks related to organization and communication.
• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
• Answers telephones and takes messages or transfers calls.
• Arranges travel plans, itineraries, and agendas; completes expense reports.
• Composes and prepares correspondence.
• Coordinates collection of data required for various reports.
• Sets up and maintains files and meeting minutes.
• Researches, prioritizes, and follows up on incoming issues addressed to the CEO.
• Manages an active calendar of appointments and staff meetings.
• Welcomes visitors and provides facility tours as needed.
• May supervise others and cover the reception desk.
• May coordinate administrative programs and office activities.
• May handle credentialing and maintain contract files.

Skills

Multitasking

Prioritization

Organization

Communication skills

Education

High School Diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Telephone systems

Office equipment

Job description

Executive Assistant | Carolina Dunes Behavioral Health | Leland, North Carolina

About the Job:

PURPOSE STATEMENT: The Administrative Assistant provides administrative support to CEO or management team to ensure efficient operation of the facility by conducting research, preparing reports, handling information requests and performing clerical functions such as filing, preparing correspondence, answering phone calls, receiving visitors, arranging conference calls, ordering supplies and other program materials, and scheduling meetings.

Roles and Responsibilities:

ESSENTIAL FUNCTIONS:

• Supports managers and employees through a variety of tasks related to organization and communication.
• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
• Answers telephones and takes messages or transfers calls.
• Arranges travel plans, itineraries, and agendas. Completes expense reports;
• Composes and prepares correspondence.
• Coordinates collection of data required for various reports.
• Sets up and maintains files and meeting minutes.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Manages an active calendar of appointments, schedules appointments, and arranges staff meetings
• Welcomes visitors and provides facility tours as needed.
• May supervise the work of others. May cover the reception desk when required.
• May manage and coordinate administrative programs and office activities.
• May be responsible for accurate and timely physician and other provider credentialing. Maintains contract files.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School Diploma or equivalent required. Associates degree preferred.
• Three or more years of experience supporting Executives, preferably in a medical facility environment.
• Must possess the ability to multitask, prioritize deadlines, works well in both a team environment and independently and have good organizational skills.
• Excellent communications and interpersonal skills required.
• Skills with Microsoft Office products, telephone systems, office equipment

LICENSES/DESIGNATIONS/CERTIFICATIONS:

Not applicable.

WORK LOCATION:

This position is onsite and is not a remote position.

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor.

Why Carolina Dunes Behavioral Health?

Carolina Dunes Behavioral Health offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications.

Carolina Dunes Behavioral Health is an EOE.

Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.