Senior Executive Assistant - Rehabilitation Administration

UNC REX Healthcare; Chapel Hill (NC); On-site; USD 34,000 - 49,000; Full time

Job summary

UNC Health Care System in North Carolina is seeking a Senior Executive Assistant to provide high-level administrative support to executive leadership. This role manages complex calendars, coordinates schedules, travel, and prepares briefing materials, reports, and presentations.

You will act as a trusted partner, handling confidential information with discretion, coordinating leadership meetings and events, tracking deliverables, and supporting strategic initiatives within Rehabilitation

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary

The Senior Executive Assistant provides high-level administrative and operational support to executive leadership. This role serves as a trusted partner to senior leaders by managing complex schedules, coordinating executive communications, supporting strategic initiatives, and ensuring smooth day-to-day operations. The position requires exceptional judgment, discretion, professionalism, and the ability to manage multiple priorities in a dynamic healthcare environment.

Key Responsibilities

Executive Support

• Manage complex executive calendars, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and briefing materials.
• Coordinate follow-up and accountability for leadership action items.
• Anticipate executive needs and proactively resolve scheduling and operational challenges.

Meeting & Leadership Support

• Organize leadership meetings, retreats, and executive events.
• Prepare agendas, presentations, and supporting documentation.
• Record and distribute meeting minutes and track deliverables.
• Support patient advisory board, executive council, and senior leadership activities.

Communication & Stakeholder Management

• Serve as a primary liaison between executive leadership and internal/external stakeholders.
• Draft and manage executive communications.
• Handle confidential and sensitive information with the highest level of discretion.
• Foster effective relationships across clinical, operational, and administrative teams.

Project & Operational Coordination

• Support strategic initiatives, department priorities, and special projects.
• Track project milestones, deadlines, and leadership deliverables.
• Assist with budget-related processes, purchasing, and administrative workflows.
• Coordinate onboarding and support activities for leaders and team members.

Other Information

Other information:

Education Requirements:

• High school diploma or GED required; higher-level degree may satisfy this requirement.

Licensure/Certification Requirements:

• No licensure or certification required.

Professional Experience Requirements:

• Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.

Knowledge/Skills/and Abilities Requirements:

• Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning.

Job Details

Legal Employer: STATE

Entity: Shared Services

Organization Unit: Rehabilitation Administration

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$24.98 - $35.91 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.