Executive Assistant

Carolina Dunes Behavioral Health; Carolina (PR); On-site; USD 45,000 - 65,000; Full time

Job summary

Carolina Dunes Behavioral Health is seeking an Executive Assistant to provide high-level administrative support to the CEO and management team at our onsite facility in Leland, North Carolina.

The role requires multitasking, strong organizational skills, and excellent communication to manage calendars, travel, and reporting responsibilities in a medical environment.

Qualifications

• High School Diploma or equivalent required.
• Associates degree preferred.
• Three or more years of experience supporting Executives, preferably in a medical facility.
• Must multitask and prioritize deadlines; work well in team or independently.
• Excellent communications and interpersonal skills.
• Proficient with Microsoft Office products, telephone systems, and office equipment.

Responsibilities

• Supports managers and employees through a variety of tasks related to organization and communication.
• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
• Answers telephones and takes messages or transfers calls.
• Arranges travel plans, itineraries, and agendas.
• Completes expense reports; Composes and prepares correspondence.
• Coordinates collection of data required for various reports.
• Sets up and maintains files and meeting minutes.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
• Determines appropriate course of action, referral, or response.
• Manages an active calendar of appointments, schedules appointments, and arranges staff meetings.
• Welcomes visitors and provides facility tours as needed.
• May supervise the work of others.
• May cover the reception desk when required.
• May manage and coordinate administrative programs and office activities.
• May be responsible for accurate and timely physician and other provider credentialing.
• Maintains contract files.

Skills

Communication skills

Organization skills

Microsoft Office proficiency

Education

High School Diploma or equivalent

Associates degree preferred

Tools

Microsoft Office

Job description

Executive Assistant | Carolina Dunes Behavioral Health | Leland, North Carolina

About the Job

PURPOSE STATEMENT: The Administrative Assistant provides administrative support to CEO or management team to ensure efficient operation of the facility by conducting research, preparing reports, handling information requests and performing clerical functions such as filing, preparing correspondence, answering phone calls, receiving visitors, arranging conference calls, ordering supplies and other program materials, and scheduling meetings.

Roles and Responsibilities

ESSENTIAL FUNCTIONS:

• Supports managers and employees through a variety of tasks related to organization and communication.
• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
• Answers telephones and takes messages or transfers calls.
• Arranges travel plans, itineraries, and agendas.
• Completes expense reports; Composes and prepares correspondence.
• Coordinates collection of data required for various reports.
• Sets up and maintains files and meeting minutes.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
• Determines appropriate course of action, referral, or response.
• Manages an active calendar of appointments, schedules appointments, and arranges staff meetings.
• Welcomes visitors and provides facility tours as needed.
• May supervise the work of others.
• May cover the reception desk when required.
• May manage and coordinate administrative programs and office activities.
• May be responsible for accurate and timely physician and other provider credentialing.
• Maintains contract files.

Education/Experience/Skill Requirements

• High School Diploma or equivalent required.
• Associates degree preferred.
• Three or more years of experience supporting Executives, preferably in a medical facility environment.
• Must possess the ability to multitask, prioritize deadlines, works well in both a team environment and independently and have good organizational skills.
• Excellent communications and interpersonal skills required.
• Skills with Microsoft Office products, telephone systems, office equipment

LICENSES/DESIGNATIONS/CERTIFICATIONS

Not applicable.

WORK LOCATION

This position is onsite and is not a remote position.

SUPERVISORY REQUIREMENTS

This position is an Individual Contributor.

Why Carolina Dunes Behavioral Health?

Carolina Dunes Behavioral Health offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications.

Carolina Dunes Behavioral Health is an EOE.

Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country.

We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.