Executive Assistant

Wilson County Motors LLC; Lebanon (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Wilson County Motors LLC in Lebanon, TN seeks an experienced Executive Assistant to support the Dealer Principal. You will manage the executive calendar, coordinate meetings, organize travel, and prepare reports and presentations while handling confidential information with discretion.

The role requires excellent organizational skills, ability to multitask, strong communication, and proficiency with Microsoft and Google platforms. In-office work, Monday–Friday, with some flexibility as needed.

Qualifications

• Manage and coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
• Provide administrative support to the executive team, including scheduling meetings and appointments, organizing travel arrangements, and compiling reports and presentations.
• Maintain an organized filing system of paper and electronic documents.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a good working relationship with staff at all levels.
• Handle sensitive information in a confidential manner.
• Scheduling and planning company events.
• Planning and executing holiday and seasonal décor for the dealership.
• Order items for the customer area.
• Must be able to lift up to 25 lbs.
• Misc. duties as required.

Responsibilities

• Coordinate executive calendar and meetings, including travel planning.
• Manage correspondence and client interfacing for the executive.
• Prepare reports and compelling presentations for leadership reviews.
• Maintain filing systems for papers and electronic records.
• Support staff relations and confidential information handling.
• Plan and execute company events and seasonal decor for the dealership.
• Support daily operations with miscellaneous duties as needed.

Skills

Calendar management

Travel coordination

Email & communications

Reports & presentations

Confidential information handling

Organizational skills

Multitasking

Microsoft & Google tools

Job description

Description

Our company is looking for an experienced Executive Assistant to provide administrative support to the Dealer

Principal of the company. Responsible for managing the executive's calendar,

organizing meetings and events, handling correspondence, and providing general administrative support. This

position requires excellent organizational skills, the ability to multitask and prioritize tasks, and strong

communication skills and experience with Microsoft and Google platforms. A keen eye

for detail and the ability to work well under pressure is a must for this position.

Requirements

• Manage and coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
• Provide administrative support to the executive team, including scheduling meetings and appointments, organizing travel arrangements, and compiling reports and presentations.
• Maintain an organized filing system of paper and electronic documents.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a good working relationship with staff at all levels.
• Handle sensitive information in a confidential manner.
• Scheduling and planning company events
• Planning and executing holiday and seasonal décor for the dealership
• Order items for the customer area
• Must be able to lift up to 25 lbs.
• Misc. duties as required.

In office - Monday-Friday