Senior Executive Administrative Assistant

Xcellerant Ventures; Scottsdale (AZ); On-site; USD 92,000 - 163,300; Full time

Benefits offered by this job

Competitive base salary

Performance bonus potential

Benefits package

Job summary

A leading venture capital firm in Scottsdale, AZ is seeking a Senior Executive Administrative Assistant to support a founder and Managing Partner. This high-impact role involves managing complex calendars, preparing important briefings, and serving as a central hub among stakeholders. The ideal candidate has over 7 years of experience supporting senior executives and thrives in fast-paced environments. Competitive salary and benefits are offered, including performance bonuses.

Qualifications

• 7+ years supporting senior executives or C-suite leaders.
• Experience in venture capital or similar environments preferred.
• Proven ability to handle multiple concurrent roles.

Responsibilities

• Manage a demanding calendar across multiple time zones.
• Prepare briefings and agendas for key meetings.
• Act as a central hub across VC funds and external partners.
• Serve as a first point of contact for senior stakeholders.

Skills

Elite calendar and time-management skills

Clear, concise written and verbal communication

Strong organizational systems and attention to detail

Tech-savvy and quick to adopt new tools

Job description

Senior Executive Administrative Assistant

Executive Assistant to Founder & Managing Partner

Venture Capital & BioPharma Platform

Overview

We are seeking an exceptional Executive Assistant to support a founder and senior executive operating across venture capital, BioPharma, board leadership, and multiple portfolio companies. This is a high-impact role for someone who thrives in complexity, anticipates needs before they surface, and brings calm structure to fast-moving environments.

This is not a task-based assistant role. You will function as a trusted partner, gatekeeper, and force multiplier for an executive whose time and attention are extremely valuable.

What You’ll Do

Executive Support & Leverage

• Own and manage a demanding calendar across multiple time zones, boards, investors, and portfolio companies
• Prioritize meetings based on strategic value, not just availability
• Prepare briefings, agendas, and talking points ahead of key meetings
• Track action items and follow up to ensure execution

Strategic Coordination

• Act as a central hub across VC funds, operating companies, advisors, and external partners
• Coordinate board meetings, investor meetings, and offsites end-to-end
• Maintain context across initiatives so nothing falls through the cracks
• Flag conflicts, risks, and opportunities early

Communication & Gatekeeping

• Serve as a first point of contact for senior stakeholders
• Draft and triage correspondence with professionalism and discretion
• Know when to protect time and when to push things through
• Represent the executive’s voice, tone, and priorities accurately

Operational Excellence

• Build and maintain systems for tracking commitments, documents, and contacts
• Manage confidential information with absolute discretion
• Support light project management across strategic initiatives
• Coordinate complex travel when needed, optimizing for efficiency and recovery time

Personal Office Support

• Handle a limited set of personal logistics that directly support professional effectiveness
• Anticipate needs during high-intensity periods (fundraises, board cycles, transactions)

What We’re Looking For

Experience

• 7+ years supporting senior executives, founders, partners, or C‑suite leaders
• Experience in venture capital, private equity, biopharma, healthcare, law, finance, or similarly complex environments strongly preferred
• Proven ability to support an executive with multiple concurrent roles

Judgment & Mindset

• Exceptional judgment and discretion
• Ability to think in terms of priorities, tradeoffs, and leverage
• Comfortable pushing back when needed and asking clarifying questions
• Calm under pressure; unflappable in fast-changing situations

Skills

• Elite calendar and time‑management skills
• Clear, concise written and verbal communication
• Strong organizational systems and attention to detail
• Tech‑savvy and quick to adopt new tools
• Able to operate independently with minimal instruction

Working Style

• Proactive, not reactive
• Detail‑oriented without losing sight of the bigger picture
• Comfortable with ambiguity
• Service‑oriented but not subservient

What This Role Is (and Is Not)

This role is:

• High trust
• High responsibility
• High visibility
• Designed for a senior EA who wants to operate at a strategic level

This role is not:

• A stepping‑stone admin position
• Purely reactive task execution
• A 9‑to-5 mindset role

Why This Role Is Compelling

• Direct partnership with a high‑impact leader
• Exposure to venture investing, biopharma innovation, and board‑level decision‑making
• Opportunity to shape how the executive office runs
• Long‑term growth for the right person

Compensation & Structure

• Competitive base salary commensurate with experience
• Performance bonus potential
• Benefits package
• Flexible structure with high accountability

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Administrative

Industries

• Venture Capital and Private Equity Principals

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Scottsdale, AZ $92,000 - $163,300 3 days ago.