Executive Assistant

Ocean Spray; Lakeville (MN); Hybrid; USD 65,700 - 82,100; Full time

Benefits offered by this job

Health, Dental & Vision insurance

HSA and FSA

401(k) with company match

Job summary

Ocean Spray is seeking an Executive Assistant to provide secretarial and administrative support to executives in a hybrid role based in Lakeville, MA with remote Mondays and Fridays.

Responsibilities include calendar management, travel arrangements, and handling confidential communications while maintaining professional diplomacy across departments. Requires 3+ years of related experience and a Bachelor's degree.

Qualifications

• Excellent written and verbal communication.
• Highly organized, efficient, and able to multitask.
• Proficiency with MS Office.
• Sound judgment and decision‑making skills.
• Experience exercising confidentiality, tact and diplomacy.
• Initiative and self‑direction.
• Ability to collaborate across departments.
• Minimum of 3 years of related experience.
• Bachelor's or University degree (required).

Responsibilities

• Provide secretarial/administrative support to executives (excluding CEO) while maintaining confidentiality, tact and diplomacy.
• Identify, enhance and follow specific processes to maximize business efficiency.
• Utilize MS Office to prepare correspondences, reports, presentations, agendas, meeting minutes.
• Manage calendar, appointments, deadlines and meeting coordination.
• File documents, perform data entry and maintain resource information.
• Prepare travel and meeting arrangements, handle decisions and track expenses.
• Screen and direct incoming calls, visitors, mail and email.
• Perform general clerical duties as required.

Skills

Communication skills

Organization and multitasking

Judgment and decision-making

Confidentiality and diplomacy

Initiative and self-direction

Cross-department collaboration

Administrative support experience

Education

Bachelor's degree

3+ years related experience

Tools

MS Office

Job description

Job Overview

Ocean Spray is hiring an Executive Assistant to provide secretarial and administrative support to executives in a hybrid role based in Lakeville, MA with remote Mondays and Fridays.

Responsibilities

• Provide secretarial/administrative support to executives (excluding CEO) while maintaining confidentiality, tact and diplomacy.
• Identify, enhance and follow specific processes to maximize business efficiency.
• Utilize business software (MS Office) to prepare correspondences, reports, presentations, agendas, meeting minutes.
• Manage calendar, appointments, deadlines and meeting coordination.
• File documents, perform data entry and maintain resource information.
• Prepare travel and meeting arrangements, handle decisions and track expenses.
• Screen and direct incoming calls, visitors, mail and email.
• Perform general clerical duties as required.

Qualifications

• Excellent written and verbal communication skills.
• Highly organized, efficient, and able to multitask.
• Proficiency with MS Office.
• Sound judgment and decision‑making skills.
• Experience exercising confidentiality, tact and diplomacy.
• Initiative and self‑direction.
• Ability to collaborate across departments.
• Minimum of 3 years of related experience.
• Bachelor's or University degree (required).

Salary & Compensation

Annual salary range: $65,700 – $82,100. Base salary plus potential short‑term and long‑term incentives.

Benefits

• Health, Dental & Vision insurance, HSA, FSA, life & accident insurance.
• Employee assistance program, telehealth, 1:1 health coaching.
• Flexible scheduling, vacation up to three weeks (prorated), 12 holiday pay.
• 401(k) with up to 6% company match, discretionary match at year‑end.
• Short‑term incentive/Performance bonuses.
• Tuition/education assistance, LinkedIn Learning, scholarship programs.
• Parental leave, Bright Horizons family solutions, adoption assistance.
• Bereavement leave, fitness & massage reimbursement (up to $300 each).
• Employee appreciation events, discounts, charitable giving support.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. For MA applicants, it is unlawful to require a lie detector test.