Executive Assistant

Green Key Resources; Jersey City (NJ); On-site; USD 110,000 - 120,000; Full time

Job summary

A leading company in Jersey City is seeking an Executive Assistant to provide vital administrative support to a C-Suite executive. The role encompasses scheduling, communication management, and preparation of reports and presentations, requiring at least 5 years of relevant experience. This position promises exposure to board-level activities and is essential for maintaining the efficient operations of executive tasks.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 5+ years of C-level support experience.
• Highly organized and able to prioritize tasks.
• Proficiency in Microsoft Office applications.

Responsibilities

• Manage schedules and calendars for an executive.
• Prepare correspondence, presentations, and reports.
• Monitor and respond to incoming communications.

Skills

Organizational Skills

Verbal Communication

Written Communication

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

6 days ago Be among the first 25 applicants

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Base pay range

$110,000.00/yr - $120,000.00/yr

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Recruiting Manager at Green Key Resources

Our client, a corporate organization in Jersey City, is seeking an Executive Assistant to provide administrative support to a C-Suite executive. This role offers exposure to Board-level activity, investor relations, and executive operations along with competitive compensation. Must have 5+ years of C-level support experience within a professional office setting.

Hours: 9am - 6pm

Responsibilities:

• Manage work schedule and calendars to support the needs of executive, adapting to ever-changing needs
• Schedule appointments and travel, including lodging arrangements and extensive travel itineraries
• Prepare and edit correspondence, communications, presentations, and other documents
• Maintain active “To Do” List and help executive on track
• Prepare various reports on a timely basis, including expense reports
• Assist in preparing PowerPoint presentations, research, and meeting materials
• Manage planning for annual trips and conferences as needed, maintaining schedule of events
• General understanding of investor outreach process, updating list of investors and maintain electronic files
• Monitor, screen, respond to and distribute incoming communications (i.e., phone, emails, messages) in a professional manner
• Maintain updated contact information and manage all appropriate filing of necessary paperwork
• Plan and execute events, outings, and Board of Directors dinners

Requirements:

• Bachelor’s Degree is preferred
• Minimum 5 + years related experience supporting a C-Suite Executive
• Highly organized and able to prioritize multiple tasks with minimal supervision
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office (Word, PowerPoint, and Excel)
• Familiarity with Investor Relations platforms preferred

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Management, Financial Services, and Venture Capital and Private Equity Principals

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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