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Executive Assistant - AMER

Swooped

United States

Remote

USD 89,000 - 141,000

Full time

2 days ago
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Job summary

A global technology company is looking for a high-energy Executive Assistant to support their Americas Sales leadership team. This remote role requires a detail-oriented individual with 5-7 years of executive support experience, strong project management skills, and proficiency in MS Office and GSuite. The successful candidate will be responsible for maintaining executives' calendars, arranging travel, and supporting meetings with a proactive approach to problem-solving and flexibility in handling priorities. The position offers competitive salary and comprehensive benefits.

Benefits

Competitive pay based on performance
Health coverage for you and your family
Flexible locations and schedules
Generous vacation days
Financial donation matching
Volunteer hours allowance
Minimum 16 weeks parental leave

Qualifications

  • 5-7 years of executive level support required.
  • Experience in sales support is preferred.
  • Ability to handle sensitive material with discretion.

Responsibilities

  • Maintain dynamic calendars and handle travel arrangements.
  • Coordinate logistics for executive meetings.
  • Prepare and submit accurate expense reports.

Skills

Organizational Skills
Time Management
Flexibility
Attention to Detail
Proactive Problem Solving
Interpersonal Skills

Tools

MS Word
Excel
PowerPoint
GSuite
Concur

Job description

2 days ago Be among the first 25 applicants

Our client is looking for a high-energy, detail-oriented Executive Assistant to support the Americas Sales leadership team (Area level) as they grow this dynamic, global, high-growth technology company. This role will be remote, with primary working hours in Eastern and Central time.

What You Will Be Doing

  • Work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization
  • Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a high-standard of accuracy
  • Handle multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues
  • Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
  • Produce highly accurate work with excellent discretion, judgment, tact, integrity, and flexibility
  • Prepare and submit accurate expense reports
  • Engage in administrative tasks related to execution, distribution and organization of legal documents

What You Bring

  • You are organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth operations for the leaders you support
  • You are proactive and work with a strong sense of urgency. You take ownership, have a bias for action, are customer-service oriented, and can meet tight deadlines. Flexibility is key and you can switch gears at a moment’s notice
  • 5-7 years executive level support required (Sales support experience preferred)
  • Extremely strong project and time leadership skills; detail-orientation with the ability to meet deadlines and prioritize workload
  • Able to recognize and appropriately handle highly sensitive and confidential material and information
  • Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities
  • Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results
  • Able to make independent and effective decisions
  • Excellent listening and interpersonal skills and can connect with discretion, diplomacy and tact
  • Proficiency with MS Word, Excel, PowerPoint, GSuite and Concur required
  • A sense of humor and ability to roll with the punches

Salary Range

The typical starting salary range for this role is:

$89,100—$140,900 USD

The typical starting salary range for this role in the select locations listed above is:

$106,800—$168,900 USD

The typical starting salary range for new hires in this role is listed below. In select locations (including Seattle WA, Los Angeles CA, the San Francisco Bay Area CA, and the New York City Metro Area), an alternate range may apply as specified below.

The total rewards package also includes a company-matched 401k with dollar-for-dollar matching up to 6% of eligible earnings, along with a range of other benefits offered with a holistic emphasis on employee well-being.

  • Competitive pay based on the work you do here and not your previous salary
  • Health coverage for you and your family in many locations
  • Ability to craft your calendar with flexible locations and schedules for many roles
  • Generous number of vacation days each year
  • Increase your impact - They match up to $2000 (or local currency equivalent) for financial donations and service
  • Up to 40 hours each year to use toward volunteer projects you love
  • Embracing parenthood with minimum of 16 weeks of parental leave

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”

Seniority level
  • Seniority level
    Mid-Senior level
Employment type
  • Employment type
    Full-time
Job function
  • Job function
    Administrative and General Business
  • Industries
    Computer and Network Security and Technology, Information and Media

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