Executive Assistant

Edwards Lifesciences; Irvine, Northern (CA, KY); Hybrid; USD 84,000 - 115,000; Full time

Job summary

Edwards Lifesciences seeks an Executive Assistant to support the SVP & ELT in Irvine, CA. The role coordinates calendars, meetings, travel, and confidential communications, ensuring seamless operations for senior leaders.

The ideal candidate will have 8+ years of executive support experience, strong MS Office skills, and exceptional communication. This is an on-site role requiring discretion and proactive problem-solving.

Qualifications

• H.S. Diploma or equivalent with 8 years of related experience.
• Executive-level administrative support experience.
• Proven discretion with confidential information.
• Advanced proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.

Responsibilities

• Manage ELT’s calendar and schedules with confidentiality and discretion.
• Develop correspondence and presentations using MS Office; generate reports.
• Prepare confidential documents and logistics for executive meetings.
• Screen and direct confidential calls; manage ELT commitments and external interactions.
• Greet visitors and ensure professional interactions at all times.

Skills

Executive support

Discretion with confidential info

Communication skills

Relationship building

Travel management

Organizational skills

Education

High School Diploma or equivalent

Bachelor's degree (preferred)

Tools

MS Office Suite

Word

Excel

PowerPoint

Job description

Executive Assistant, SVP & ELT

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.

Position Summary:

In this role, the Executive Assistant (EA) will report to the Global SVP Therapy Leader and support several of his leaders. The EA will assist in a fast-paced and rewarding environment. The ideal candidate will be experienced in working with multiple executives, primarily senior leaders, as well and various levels throughout the organization. They must be able to exercise discretion and judgment with confidential matters, while managing multiple priorities simultaneously. This role requires a proactive self-starter who possesses exceptional communication skills, both oral and written. A high level of professionalism, flexibility, and strong attention to detail are essential.

This is an on-site position based in Irvine, CA

How you will make an impact:

• Manage ELT’s time including schedules and calendar to optimize and prioritizing meetings, time and logistics, with attention to accuracy and detail on confidential information with utmost discretion

• Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to generate reports, including developing findings from data

• Ensure the preparation of confidential information, documents, and logistics for meetings of executives

• Perform complex administrative activities including screening and directing confidential phone calls, as well as negotiating ELT's commitments, representing the ELT to internal and external visitors, and composing ELT draft responses to correspondence and requests; with little to no direction

• Greet and engage internal and external visitors, including providing necessary preliminary information and ensuring professional interaction at all times

• Schedule complex domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

• Plan and execute meetings and events independently

• Incidental: Assist in complex administrative projects/tasks

What you'll need (Required):

• H.S. Diploma or equivalent 8 years’ experience directly related experience

• Executive level administrative support

What else we look for (Preferred):

• Bachelor's Degree is preferred

• Proven expertise in MS Office Suite

• Excellent professional written and verbal communication skills and interpersonal relationship skills, including proven success in establishing and maintaining high-level organizational support

• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements, including the acumen to appropriately interpret and apply them to current situations

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint

• Excellent written and verbal communications skills, including the ability to effectively represent the ELT internally and externally

• Advanced problem-solving skills, including the ability to formulate alternatives and solutions

• Advanced ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management

• Ability to manage internal and external confidential information with utmost discretion

• Works autonomously within established procedures and practices

• Ability to build and maintain strong relationships across the organization to influence and achieve objectives

• Ability to work in a fast paced, dynamic work environment

• Exceptional attention to detail to ensure ELT awareness of and attention to all matters

• Knowledge of and adherence to EW administrative policies and procedures

• Ability to interact professionally with all internal and external organizational levels

• Contacts are across the organization, with focus on executive leadership and high level external contacts, and may include board members, key opinion leaders and physicians

• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California, the base pay range for this position is $84,000 to $115,000 (highly experienced). The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.