Executive Assistant, Legal

Edwards Lifesciences; Irvine (CA); On-site; USD 72,000 - 98,000; Full time

Job summary

Edwards Lifesciences in Irvine, CA, is seeking an Executive Assistant, Legal to provide high-level administrative support to the SVP/General Counsel of the Transcatheter Heart Valves unit and their team.

You will manage calendars, prepare documents, coordinate meetings and travel, and handle confidential information with discretion in a fast-paced, onsite environment. Strong communication and MS Office skills are essential.

Qualifications

• High School Diploma or equivalent plus 6 years of executive administrative support experience.
• Experience interacting with executives and managing confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication and relationship management.
• Ability to plan complex travel and events.

Responsibilities

• Manage schedule and calendar for the SVP/General Counsel.
• Prepare correspondence, presentations, and reports.
• Coordinate meetings, events, and town halls.
• Arrange domestic and international travel.
• Screen calls, file, and compose general correspondence.
• Provide general administrative support to the legal leadership.

Skills

Communications skills

Discretion with confidential info

Microsoft Office proficiency

Problem-solving

Travel planning

Autonomy

Relationship management

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Make a meaningful difference to patients around the world. Our Legal team works to protect our patients, team members, and innovations with the utmost diligence and care. You’ll have the opportunity to work with a dedicated team and build lasting partnerships with stakeholders across our global organization. Your legal knowledge and contributions will help us ensure that we are supporting the needs and interests of the patients we serve.

Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our Executive Assistant, Legal position is a unique career opportunity that could be your next step towards an exciting future.

The Executive Assistant, Legal will provide administrative and organizational support for the SVP/General Counsel of the Transcatheter Heart Valves business unit and her direct reports.

Work Schedule: Given the collaborative nature of this work, this role is onsite full time in Irvine, California.

How you’ll make an impact:

• Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests
• Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
• Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision
• Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
• Other incidental duties

What you'll need (Required):

• High School Diploma or equivalent and 6 years directly related experience including executive administrative support

What else we look for (Preferred):

• Excellent written and verbal communications skills, including negotiating and relationship management skills
• Ability to manage internal and external confidential information with utmost discretion
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Advanced problem-solving skills
• Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
• Ability to complete tasks in resourceful and effective ways
• Ability to work autonomously within established procedures and practices
• Ability to build and maintain strong relationships across the organization to influence and achieve objectives
• Ability to work in a fast paced, dynamic work environment
• Strict attention to detail
• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements a plus.
• Ability to interact professionally with all organizational levels -- contacts are across the organization and at all organizational levels – and interaction includes external contacts that may be at high levels

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California, the base pay range for this position is $72,000 - $98,000 (highly experienced). The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.