Executive Assistant

Edwards Lifesciences; Irvine, Northern (CA, KY); Hybrid; USD 72,000 - 98,000; Full time

Job summary

Edwards Lifesciences is seeking an Executive Assistant to provide comprehensive administrative support to leadership in Irvine. The role focuses on managing calendars, coordinating meetings and travel, and ensuring executives have essential resources to drive patient-centric decisions.

The position requires strong communication skills, discretion, and proficiency with the Microsoft Office suite. On-site employment in Irvine, CA, with competitive compensation and benefits.

Qualifications

• High School diploma or equivalent required; executive admin experience preferred.
• Excellent written and verbal communication and discretion.
• Proficient in Microsoft Office with strong data handling.

Responsibilities

• Manage management calendars with precision and communicate changes.
• Prepare correspondence, presentations, and reports; track metrics.
• Arrange meetings, events, and site communications.
• Plan domestic and international travel following policy.
• Perform general administrative activities including screening and directing phone calls.

Skills

Calendar management

Executive support

Communication skills

MS Office proficiency

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Executive Assistant

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.

Position Summary

Provide administrative support to assigned department, individual, and/or area.

This is an on-site position based in Irvine, CA

How you will make an impact:

• Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests

• Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management

• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management

• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction

• Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision

• Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

• Other incidental duties

What you will need (required):

• H.S. Diploma or equivalent and minimum 6 years of experience directly related experience including executive administrative support Required

What else you will need (preferred):

• Excellent written and verbal communications skills, including negotiating and relationship management skills

• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint

• Advanced problem-solving skills

• Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management

• Completes tasks in resourceful and effective ways

• Ability to manage internal and external confidential information with utmost discretion

• Works autonomously within established procedures and practices

• Ability to build and maintain strong relationships across the organization to influence and achieve objectives

• Ability to work in a fast paced, dynamic work environment

• Strict attention to detail

• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements

• Ability to interact professionally with all organizational levels

• Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels

• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California (CA), the base pay range for this position is $72,000 to $98,000 (highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.