Executive Assistant

Edwards Lifesciences Gruppe; Irvine (CA); On-site; USD 72,000 - 98,000; Full time

Job summary

Edwards Lifesciences is seeking an Executive Assistant in Irvine, CA to support leadership with calendar management, meeting planning, and travel coordination. The role requires meticulous attention to detail and strong communication skills to facilitate efficient decision-making for patient care.

The successful candidate will manage complex schedules, prepare materials, and coordinate domestic and international travel in line with company policies, while maintaining confidentiality and

Qualifications

• H.S. Diploma or equivalent with at least 6 years of executive administrative support experience.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage schedules and calendars for executives with high accuracy.
• Plan and execute meetings, events, and town halls, including site communications.
• Coordinate domestic and international travel according to policy.
• Screen calls, file, and draft correspondence.
• Prepare information and logistics for meetings and reports.

Skills

Calendar management

Executive support

Travel coordination

Communication

Relationship management

Attention to detail

Policy adherence

Discretion

Education

High School Diploma or equivalent

Tools

MS Office Suite

Job description

Executive AssistantMake a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.Position Summary : Provide administrative support to assigned department, individual, and/or area.This is an on-site position based in Irvine, CAHow you will make an impact:Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requestsUse all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level managementEnsure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level managementPerform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited directionPlan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervisionSchedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and scheduleOther incidental dutiesWhat you will need (required):H.S. Diploma or equivalent and minimum 6 years of experience directly related experience including executive administrative support RequiredWhat else you will need (preferred):Excellent written and verbal communications skills, including negotiating and relationship management skillsExtensive knowledge and understanding of Edwards policies, procedures, and administrative requirementsAdvanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPointAdvanced problem-solving skillsAbility to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time managementCompletes tasks in resourceful and effective waysAbility to manage internal and external confidential information with utmost discretionWorks autonomously within established procedures and practicesAbility to build and maintain strong relationships across the organization to influence and achieve objectivesAbility to work in a fast paced, dynamic work environmentStrict attention to detailExtensive knowledge and understanding of Edwards policies, procedures, and administrative requirementsAbility to interact professionally with all organizational levelsContacts are across the organization and at all organizational levels, including external contacts that may be at high levelsAdhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/controlAligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.For California (CA), the base pay range for this position is $72,000 to $98,000 (highly experienced).The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.