Executive Assistant

Netlist; Irvine (CA); On-site; USD 110,000 - 130,000; Full time

Job summary

Netlist, Inc., is seeking a highly polished Executive Assistant to the CEO to provide top-level administrative and operational support. You will act as a trusted partner, manage complex calendars, screen communications, and coordinate travel and executive logistics in a fast-paced environment.

The role requires discretion, strategic thinking, and superb written and verbal communication. You will prepare briefing materials, board packets, and presentations; liaise with senior leaders, investors,

Qualifications

• Bachelor's degree required.
• 5+ years supporting C-suite executives, preferably CEO.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication at an executive level.
• High discretion and judgment in confidential matters.

Responsibilities

• Manage a dynamic executive calendar and priorities.
• Coordinate domestic and international travel with itineraries.
• Prepare agendas, briefing materials, and presentations for execs and board.
• Draft communications and correspondence for executive leadership.
• Interface with senior leaders, partners, investors, and board members.
• Coordinate meetings, travel, and logistics for on-site events.
• Prepare and reconcile executive expense reports.
• Support confidential strategic projects across departments.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office proficiency

Discretion and professionalism

Stakeholder coordination

Education

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Word

Job description

Executive Assistant

Reports To: CEO

Company Overview:

Netlist, Inc. (OTCQB: NLST) is a leading provider of high-performance modular memory subsystems and next-generation storage-class memory solutions. We specialize in cutting-edge technologies that enable innovation in AI, cloud computing, and enterprise infrastructure. Our product portfolio includes DDR4/DDR5 DIMMs, NAND-based SSDs, and advanced interconnect technologies such as CXL and PCIe.

Join our world-class engineering team and be part of shaping the future of memory and storage architecture.

Position Summary:

We are seeking a highly polished, proactive, and strategic Executive Assistant to the CEO to provide high-level administrative and operational support. This role serves as a trusted partner to the CEO, managing priorities, facilitating communication, and ensuring seamless execution of business activities.

The ideal candidate operates with discretion, anticipates needs, and thrives in a fast-paced, executive-level environment with significant exposure to senior leadership, board members, and external stakeholders.

Key Responsibilities:

• Provide administrative support to the CEO, including managing an extremely dynamic and complex calendar
• Anticipate scheduling conflicts and proactively prioritize meetings and commitments aligned with business priorities
  
• Act as a gatekeeper and liaison, managing incoming communications and requests
  
• Coordinate domestic and international travel in partnership with a travel agency, including flights, accommodations, ground transportation, and detailed itineraries
  
• Manage last-minute changes and ensure seamless, real-time travel adjustments
  
• Prepare and reconcile executive expense reports
  
• Coordinate executive, leadership, and Board of Directors meetings
  
• Prepare agendas, briefing materials, and executive-level presentations
  
• May take meeting notes, track key action items, and ensure timely follow-up
  
• Support logistics for on-site meetings, including catering, room setup, and guest coordination
  
• Support strategic initiatives by tracking deliverables, deadlines, and cross-functional coordination
  
• Prepare reports, presentations, and briefing documents for internal and external engagements
  
• Conduct research and compile data to support executive decision-making
  
• Assist with confidential and high-impact projects across departments
  
• Interface with senior leaders, external partners, investors, and board members with professionalism and discretion
  
• Draft and edit executive communications, presentations, and correspondence
  
• Maintain strict confidentiality with sensitive business and personnel matters

Required Qualifications:

• Bachelor's degree
• 5+ years of experience supporting C-level executives (CEO support strongly preferred)
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities (executive-level polish)
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Ability to manage multiple priorities in a fast-paced, high-stakes environment
• Professional presence and strong interpersonal skills
• High level of discretion, integrity, and judgment
• Calm under pressure with a strong sense of ownership

Salary Range: $110-130k