Executive Assistant

CHS Inc.; Inver Grove Heights (MN); On-site; USD 70,000 - 90,000; Full time

Job summary

CHS, Inc. in Inver Grove Heights, MN is seeking an Executive Assistant to support the Executive Vice President, Energy.

This role will manage calendars, travel logistics, prepare presentations, and coordinate meetings across internal teams and external partners. The ideal candidate will be detail-oriented with strong verbal and written communication, proven problem-solving ability in dynamic environments, and sound judgement under pressure.

Qualifications

• 7+ years of executive administration support experience.
• High School diploma or GED required.
• Bachelor’s degree preferred in Business Administration, Communications, Marketing, or related field.
• Experience interacting with Board members.
• Advanced skills in Microsoft Office applications.
• Strong organizational and time management skills; ability to handle multiple time sensitive projects.

Responsibilities

• Manage administrative details for the EVP of Energy and support senior leaders.
• Facilitate professional communication between EVP, internal departments, and external partners.
• Coordinate correspondence and marketing materials with corporate communications.
• Prepare presentations, agendas, materials, and notes for meetings.
• Organize travel logistics and meeting coordination for corporate operations.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Communication

Presentation preparation

Data handling with Excel/Word

Education

High School diploma or GED

Bachelor’s degree preferred

Tools

OneDrive

Microsoft Teams

Microsoft Forms

Yammer

Concur

Coupa

Adobe Sign

TimeManager

Intelex

Office 365

Job description

CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.

Summary

CHS, Inc. has an exciting opportunity for an Executive Assistant to support our Executive Vice President, Energy. This role will manage administrative tasks, facilitate communication, and coordinate events and meetings.

The ideal candidate will be detail-oriented with excellent verbal and written communication skills, with proven experience demonstrating problem solving in dynamic environments, and the ability to demonstrate sound judgement while remaining calm and effective in high-stress situations.

This position is onsite at our Inver Grove Heights, MN global corporate office.

• Manage administrative details for the Executive Vice President of Energy and support various functions for additional senior leaders reporting to the EVP.
• Facilitate smooth and professional communication between the EVP and internal departments, external relationships, customers, and member owners.
• Partner with the corporate communications liaison to coordinate and distribute correspondence, such as employee announcements and company policies, and marketing materials.
• Collaborate with and assist the marketing & communication team on meeting and event preparation, set up, and follow up including preparing presentations, agendas, materials, documenting notes and coordinating follow-up items to completion.
• Prepare professional PowerPoint presentations, extracting data from Excel and Word for various stakeholders including Board of Directors, senior leadership, management and external partners.
• Support internal and external meeting participation and travel logistics. Organize and help manage the logistics for corporate and business unit operations as well as additional offsite space/meeting planning coordination and logistics.
• Execute responsibilities using platforms such as OneDrive, Microsoft Teams, Microsoft Forms, Yammer, Concur, Coupa, Adobe Sign, TimeManager, Intelex, and Office 365.
• Provide proactive thinking and value-added work as a member of the CHS energy team.
• Responsible for efficiently managing complex calendars, resolving scheduling conflicts, coordinating travel arrangements and itineraries, and processing expense reports to optimize workloads and ensure smooth operations.
• Provide administrative and logistical support by assisting with employee floor positioning and moves, ordering and maintaining office supplies, approving access requests for distribution lists/folders, and managing the distribution of sporting event tickets.

Minimum Qualifications (required)

• 7+ years of executive administration support experience
• High School diploma or GED

Additional Qualifications

• Bachelor’s degree preferred in Business Administration, Communications, Marketing, or related field
• Experience interacting with Board members
• Strong organizational and time management skills; must be able to handle multiple time sensitive projects and prioritize heavy workload to complete projects on time.
• Advanced skills in Microsoft Office applications.
• Professional, interpersonal and communication skills with high degree of integrity and confidentiality, ability to interact with all levels in the organization, customers and business partners.
• Self-starter, able to take initiative and ownership of projects and see through to completion with limited or no supervision.
• Strong attention to detail and solid proofreading and editing skills.
• Solid business acumen.
• Ability to adapt to changing needs and expectations on a situational basis and be prepared to handle urgent business matters as needed.
• Ability to present information and respond to questions from managers, employees, and external partners.
• Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMCSA Clearinghouse.

Physical Requirements

• Travel up to 10%
• Work overtime as needed to meet project deadlines and business needs
• Accessibility outside of regular business hours for urgent matters or critical issues, as needed.

CHS offers a competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives and commissions. Actual pay offered will vary based on multiple factors which may include, without limitation, experience, education, training, specialized skills and certifications, minimum wage/salary requirements under local law.

Benefits include medical, dental, vision, wellness programs, life insurance, health and dependent care spending accounts, paid time off, 401(k), pension, profit sharing, short- and long-term disability, tuition reimbursement and adoption assistance, subject to the eligibility requirements for each benefit plan.

CHS is an Equal Opportunity Employer/Veterans/Disability.

Please note that any communication from a CHS recruiter would be sent using a chsinc.com email address. In addition, a CHS recruiter will not ask for confidential information over the phone or in an email, or request money from a candidate involved in an offer process. If you have questions regarding an employment opportunity, please reach out to [e-mail]; to verify that the communication is from CHS.