Executive Assistant

Reworld Waste, LLC; Indianapolis (IN); On-site; USD 45,460 - 60,614; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Paid parental leave

Paid time off

Job summary

Reworld Waste, LLC is seeking an Executive Assistant to support the Regional President. This role manages calendars, coordinates meetings and travel, drafts communications, and assists with onboarding and events.

The position requires strong Microsoft Office skills and a proactive, detail-oriented approach. You will be the face of Reworld when interfacing with leadership teams, vendors, and external partners.

Qualifications

• Minimum 7 years of administrative experience.
• Associate degree or related discipline.
• Excellent proficiency with Word/Excel/PowerPoint/Outlook.
• Strong organizational skills with attention to detail.
• Ability to multi-task and prioritize work.

Responsibilities

• Manage executive schedules using Outlook, coordinate meetings and travel.
• Handle general administrative duties including calls, meetings, and calendar logistics.
• Draft communications and prepare board/external presentations.
• Process vendor invoices and maintain expense logs.
• Assist with new hire setup and department supplies.
• Coordinate regional events, conferences, and leadership meetings.

Skills

Calendar management

Multi-tasking

Organizational skills

Interpersonal skills

Initiative

Overtime flexibility

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Executive AssistantSkip to main content#Executive Assistant page is loaded## Executive AssistantApplylocations: USA, IN, Indianapolistime type: Full timeposted on: Posted Todayjob requisition id: JR13568Who we areFor more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.Our VisionReworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.Our BusinessReworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.Our ValueReworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world’s largest organizations to reimagine waste management for a smarter, more sustainable world.All that we’re missing is you. Apply today!**About the role****Exec. Administrative Assistant, Regional President**The Executive Admin will support and manage a full range of executive level activities for the President of the region. This will include calendar management and the coordination of meetings; meeting logistics and travel planning; communications, confidential correspondence and support for all team members when preparing and uploading board or external presentations; event planning and acting as the face of Reworld when needed.Position Responsibilities* Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings* General administrative duties including: answering telephones, setting up conference calls, meetings, lunch meetings, copying, payroll approvals* Coordinates travel itinerary and makes travel arrangements; prepare expense reports* Draft communications* Reads and analyzes incoming e-mails, memos, submissions, and reports in order to determine their significance, respond/take action as appropriate and plan their distribution* Submit vendor invoices for payment into financial system and maintain status log* Handle all aspects of new hires setup/coordination* Order and maintain supplies for the department* Need to support other leadership and other VP level individuals* Coordinate and plan Sales conferences, regional events, corporate meetings and employee events* Management of regional data and reporting as needed* Assistance with productivity projects in the region* Other tasks as assignedRequired Qualifications* Minimum 7 years of administrative experience* Associate degree, or appropriate formal training in a related discipline, or equivalent business experience* Extremely knowledgeable in Microsoft Word, Excel, PowerPoint and Outlook* Well organized with strict attention to detail* Ability to multi-task and prioritize work assignments* Exceptional experience with calendar management, time & expense management support, meeting coordination, meeting support planning* Available to work overtime as necessary* Display a great deal of initiative* Strong interpersonal skills and a team player* Knowledge of and adherence to all company policies and proceduresPreferred Qualifications* Previous experience in an Accounting or Finance related department highly preferredIn addition to pay, this role is eligible for benefits. The benefits would include medical, prescription drug, vision, and dental plans; 401(k) plan; paid parental leave; paid time off; and paid holidays.Additional details are available at https://www.reworldwaste.com/careers/benefits.For additional information, refer to the Pay Transparency section below.All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.**Pay Transparency** Reworld is committed to paying its staff equitably, and we strive to provide competitive compensation and benefits packages. The range below reflects Reworld’s reasonable estimate of base pay for this role based on primary posting location. It is expected that most qualified candidates in this location will fall within the posting range. The final salary offered for this role will be determined based on factors including, but not limited to: experience, education, geographic location, skills and competencies, travel requirements and/or union contracts (if applicable). Pay ranges are reviewed from time to time and may be modified in the future.The pay range for the primary location of this position is: 33.22 - 44.18 USD per hourReworldTM provides an industry-leading benefits package that supports the whole person—and their families—through a balanced approach to mental, physical, and financial wellbeing. Regular full-time employees based in the USA have access to comprehensive medical, prescription drugs, dental, and vision coverage, FSA, HSA, short- and long-term disability benefits. Our 401(k) plan is industry-leading, with an up to 7% company match. Additional benefits include Company-paid life and AD&D insurance, EAP, paid parental leave, and educational assistance. For more information regarding these offerings, please visit the Reworld Careers Benefits Page. ReworldTM reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time.**Our DEI Commitment** Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.Know Your Rights (Click to view poster)If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us’ button. Under Inquires, select ‘Careers’ in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request’.