Executive Assistant

Reworld Waste; Indianapolis (IN); On-site; USD 45,460 - 60,614; Full time

Benefits offered by this job

Medical, Prescription drug, Vision, &D

Dental coverage

401(k) plan with company match

Paid parental leave

Paid time off

Paid holidays

Job summary

Reworld Waste is seeking an Executive Admin to support the President of the region with calendar management, meeting logistics, travel planning, and confidential communications.

You will prepare board and external presentations, plan events, and be the face of Reworld when needed, coordinating with leadership and VP-level stakeholders.

Qualifications

• 7+ years of administrative experience.
• Associate degree or equivalent training.
• Extremely proficient with Word, Excel, PowerPoint and Outlook.
• Excellent organization with attention to detail.
• Ability to multi-task and prioritize work.
• Strong calendar, time & expense management, and meeting support.
• Overtime availability and initiative.

Responsibilities

• Manages and maintains calendars using Outlook; coordinates departmental meetings.
• Performs general admin duties: phones, conference calls, meetings, payroll approvals.
• Plans travel itineraries and prepares expense reports.
• Drafts communications and reviews incoming correspondence.
• Processes vendor invoices and maintains status logs.
• Onboards new hires and coordinates department supplies.
• Supports other leadership and VP-level staff; plans regional events.
• Maintains regional data and reporting; supports productivity projects.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Calendar management

Time & expense management

Meeting coordination

Education

Associate degree

Tools

Payroll systems

Job description

Who we are

For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.

Our Vision

Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.

Our Business

Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.

Our Value

Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world’s largest organizations to reimagine waste management for a smarter, more sustainable world.

About The Role

The Executive Admin will support and manage a full range of executive level activities for the President of the region. This will include calendar management and the coordination of meetings; meeting logistics and travel planning; communications, confidential correspondence and support for all team members when preparing and uploading board or external presentations; event planning and acting as the face of Reworld when needed.

Position Responsibilities

• Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings
• General administrative duties including: answering telephones, setting up conference calls, meetings, lunch meetings, copying, payroll approvals
• Coordinates travel itinerary and makes travel arrangements; prepare expense reports
• Draft communications
• Reads and analyzes incoming e-mails, memos, submissions, and reports in order to determine their significance, respond/take action as appropriate and plan their distribution
• Submit vendor invoices for payment into financial system and maintain status log
• Handle all aspects of new hires setup/coordination
• Order and maintain supplies for the department
• Need to support other leadership and other VP level individuals
• Coordinate and plan Sales conferences, regional events, corporate meetings and employee events
• Management of regional data and reporting as needed
• Assistance with productivity projects in the region
• Other tasks as assigned

Required Qualifications

• Minimum 7 years of administrative experience
• Associate degree, or appropriate formal training in a related discipline, or equivalent business experience
• Extremely knowledgeable in Microsoft Word, Excel, PowerPoint and Outlook
• Well organized with strict attention to detail
• Ability to multi-task and prioritize work assignments
• Exceptional experience with calendar management, time & expense management support, meeting coordination, meeting support planning
• Available to work overtime as necessary
• Display a great deal of initiative
• Strong interpersonal skills and a team player
• Knowledge of and adherence to all company policies and procedures

Preferred Qualifications

• Previous experience in an Accounting or Finance related department highly preferred

In addition to pay, this role is eligible for benefits. The benefits would include medical, prescription drug, vision, and dental plans; 401(k) plan; paid parental leave; paid time off; and paid holidays.

Additional details are available at https://www.reworldwaste.com/careers/benefits.

For additional information, refer to the Pay Transparency section below.

Pay Transparency

Reworld is committed to paying its staff equitably, and we strive to provide competitive compensation and benefits packages. The range below reflects Reworld’s reasonable estimate of base pay for this role based on primary posting location. It is expected that most qualified candidates in this location will fall within the posting range. The final salary offered for this role will be determined based on factors including, but not limited to: experience, education, geographic location, skills and competencies, travel requirements and/or union contracts (if applicable). Pay ranges are reviewed from time to time and may be modified in the future.

The pay range for the primary location of this position is: 33.22 - 44.18 USD per hour

Reworld provides an industry-leading benefits package that supports the whole person—and their families—through a balanced approach to mental, physical, and financial wellbeing. Regular full-time employees based in the USA have access to comprehensive medical, prescription drugs, dental, and vision coverage, FSA, HSA, short- and long-term disability benefits. Our 401(k) plan is industry-leading, with an up to 7% company match. Additional benefits include Company-paid life and AD&D insurance, EAP, paid parental leave, and educational assistance. For more information regarding these offerings, please visit the Reworld Careers Benefits Page. Reworld reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time.

Our DEI Commitment

Reworld is an Equal Opportunity Employer, has developed an Affinitative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.

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Attention Staffing Agencies & Search Firms

Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.