Executive Assistant

Talentify; Longwood (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Company Paid Life Insurance

Short-Term Disability

Additional Life Insurance

Long Term Disability

Accident

Cancer

401 K Match

Paid Time Off

Holiday pay

Job summary

Comprehensive Energy Services, Inc. is seeking an Executive Assistant to provide confidential, high-level administrative support to the owners and leadership team.

You will manage calendars, coordinate travel, and prepare reports, presentations, and meeting materials for executive priorities and company initiatives. You will interact with employees, clients, vendors, and external contacts, ensuring professionalism and discretion.

Qualifications

• High school diploma or GED required.
• Associate degree or business coursework preferred.
• 5+ years of related executive assistant experience.
• Strong calendar, scheduling, and multitasking abilities.
• Proficient in Microsoft Office and calendar management.
• Demonstrated discretion handling confidential information.

Responsibilities

• Provide confidential, high‑level administrative support to owners.
• Manage calendars, appointments, and competing priorities.
• Coordinate travel, lodging, and itineraries for executives.
• Prepare reports, correspondence, and meeting materials.
• Record meeting minutes and maintain organized records.
• Support other departments as needed and handle general office tasks.

Skills

Executive support

Calendar management

Microsoft Office

Communication skills

Discretion / confidentiality

Organizational skills

Education

High school diploma or GED

Business school coursework or associate degree preferred

Job description

Comprehensive Energy Services, Inc. is hiring a Executive Assistant!

Join a company that values people and is passionate about making a difference. Don't wait any longer to join our CES Team today!

Benefits Offered: Medical, Dental, Vision, Company Paid Life Insurance and Short-Term Disability, Additional Life Insurance, Long Term Disability, Accident, Cancer, Hospital, 401 K Match, Paid Time Off, Holiday pay, and more!

Job Summary:

The Executive Assistant provides high-level, confidential administrative and coordination support to the owners while also supporting the day-to-day administrative needs of the organization. This position serves as a trusted resource and central point of coordination for executive priorities, company initiatives, departmental requests, events, external relationships, and select personal matters on behalf of the owners.

Essential Functions:

• Provide confidential, high-level administrative support to the CEO and company owners, exercising discretion, professionalism, responsiveness, and sound judgment.
• Manage executive and personal calendars, appointments, meetings, commitments, and competing priorities.
• Coordinate business and personal travel, including flights, lodging, transportation, reservations, and itineraries.
• Handle a variety of personal and professional requests on behalf of the owners, including appointments, orders, services, correspondence, and occasional errands.
• Serve as a trusted point of contact for executives, employees, clients, vendors, family representatives, service providers, and other contacts.
• Screen and manage executive calls, correspondence, and communications with professionalism and discretion.
• Track executive expenses and prepare accurate weekly, monthly, and quarterly expense reports.
• Provide administrative support to leadership, employees, Accounting, Human Resources, and other departments as needed.
• Prepare, format, and distribute professional communications, reports, presentations, meeting materials, correspondence, and other business documents.
• Prepare meeting minutes and maintain organized records, files, databases, and confidential information.
• Coordinate company meetings and events, including scheduling, catering, invitations, registrations, materials, budgets, and on-site support.
• Maintain company calendars, newsletters, internal communications, and general office operations as needed.
• Provide front desk, telephone, mail, document, and general office support when needed.
• Prepare and submit subcontractor prequalification packages and coordinate required business license renewals and documentation.
• Assist with special projects, administrative initiatives, and operational needs across the organization.
• Support company, industry, community, business development, networking, and professional association events and activities.
• Coordinate event logistics, registrations, communications, materials, scheduling, and on-site support.
• Attend meetings and functions, prepare minutes and correspondence, and coordinate follow-up communications, acknowledgements, and solicitations.
• Assist with award submissions, community initiatives, professional association activities, and other external-facing programs.
• Help maintain positive and professional relationships with vendors, community organizations, professional associations, and other external business partners.
• Perform other duties and responsibilities as assigned.

Education and Qualifications:

• High school diploma or General Educational Development credential required.
• Completion of business school coursework, associate degree, or an equivalent combination of education and experience is strongly preferred.
• 5 + Years of related experience as an executive assistant or in a comparable role.
• Highly organized, dependable, and able to maintain strict confidentiality.
• Strong communication, interpersonal, judgment, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experienced in calendar management, scheduling, and handling multiple priorities.
• Strong attention to detail, accuracy, and follow-through.
• Able to work independently, meet deadlines, and adapt in a fast-paced environment.
• Professional, polished, punctual, and flexibility to adjust work hours when required to meet business needs.

For more information, please visit our website https://cesmechanical.com

Further details will be provided during the interview process and in the job description. We are an Equal Opportunity Employer and a Drug-Free Workplace