Executive Assistant

EDP Renewables North America; Houston (TX); Hybrid; USD 70,000 - 105,000; Full time

Job summary

EDP Renewables North America is seeking an experienced Executive Assistant to provide strategic and administrative support to the Executive Vice President of Asset Operations and the senior leadership team.

You will coordinate key initiatives, maintain trackers, and prepare concise executive materials while managing calendars, travel, and complex logistics in a hybrid Houston setting.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 5+ years of executive administrative or project coordination experience.
• Experience supporting senior executives and cross-functional leaders.
• Strong organizational skills to manage multiple priorities and deadlines.
• Experience tracking projects, initiatives, and action items through completion.
• Excellent written, verbal, and executive communication skills.
• Proficiency with Microsoft Office (Excel, PowerPoint, Outlook, Teams, SharePoint).
• Ability to work independently, maintain confidentiality, and anticipate needs.
• Attention to detail and ability to discern priority issues.

Responsibilities

• Maintain centralized tracking for Asset Operations priorities, deliverables, owners, milestones, and status.
• Coordinate updates from senior leaders to keep initiatives on track and current.
• Prepare concise status reports, dashboards, and executive summaries.
• Provide high-level administrative support to the EVP and leadership team.
• Manage calendars, travel, itineraries, meals, and logistics.
• Prepare, edit, and maintain executive presentations, reports, and documents.
• Coordinate leadership meetings, agendas, materials, logistics, and follow-up.
• Process expense reports, invoices, and transactions in company systems like Concur.
• Maintain organizational resources, including charts, contacts, and SharePoint resources.
• Coordinate department events and leadership meetings; liaise with stakeholders.

Skills

Executive support

Project coordination

Cross-functional collaboration

Communication

Time management

Attention to detail

Discretion

Education

Bachelor's degree in Business Administration, Management, Communications, Operations, or related field

Tools

Microsoft Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

The Executive Assistant provides strategic and administrative support to the Executive Vice President of Asset Operations and the senior leadership team. The role helps coordinate key initiatives, track priorities and commitments, and ensure leaders have the information needed to make informed decisions. It also serves as a liaison across teams to support execution of strategic projects and organizational goals.

Main responsibilities:

• Maintain a centralized tracking mechanism for key Asset Operations strategic priorities, initiatives, and leadership commitments, including deliverables, owners, milestones, due dates, dependencies, and status.
• Coordinate regular updates from senior leaders and project owners to ensure strategic initiatives remain on track and information is current and accurate.
• Prepare concise status reports, dashboards, and executive summaries highlighting progress, accomplishments, upcoming milestones, risks, dependencies, and areas requiring leadership attention.
• Provide high-level administrative and organizational support to the Executive Vice President and senior leadership team.
• Manage complex calendars, meeting schedules, travel arrangements, itineraries, business meals, and related logistics.
• Prepare, edit, and maintain executive presentations, spreadsheets, reports, correspondence, and other business documents.
• Coordinate leadership meetings, including agendas, meeting materials, logistics, minutes/action items, and follow-up.
• Prepare and process expense reports, invoices, and other administrative transactions using company systems such as Concur.
• Maintain organizational resources and documentation, including organizational charts, contact lists, SharePoint resources, and other departmental information.
• Coordinate department events, leadership meetings, and other organizational activities.
• Interface professionally with employees, senior leaders, internal departments, external partners, and other stakeholders.
• Additional duties as required

Employment type

Full-Time

Work site

Hybrid - Houston, Texas

What are we looking for

• Bachelor's degree in Business Administration, Management, Communications, Operations, or related field, or equivalent combination of education and experience
• 5+ years of progressively responsible executive administrative, project coordination, business operations, or similar experience.
• Demonstrated experience supporting senior executives and working effectively with leaders across multiple organizational levels.
• Strong organizational skills with demonstrated ability to manage multiple priorities, deadlines, and competing demands.
• Experience tracking projects, initiatives, deliverables, action items, or other workstreams through completion.
• Strong written, verbal, and executive communication skills.
• Strong proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Demonstrated ability to create clear, concise reports, presentations, dashboards, and executive-level communications.
• Ability to work independently, exercise sound judgment, maintain confidentiality, and proactively anticipate needs.
• Strong attention to detail with the ability to understand broader business priorities and distinguish critical issues from routine matters.
• Demonstrated ability to build effective working relationships and follow up appropriately with senior leaders and cross-functional stakeholders.

Travel:

Up to 5%

Behavioral Requirements:

• Strong analytical and interpersonal skills
• Written and oral communication and presentation skills
• Ability to multi-task in a dynamic environment
• Exemplary standards of integrity, honor, safety, management, ethics, quality, and productivity
• Exhibit behaviors consistent with strong leadership and accountability

Physical demands & working conditions:

• Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment
• Speech/Reading: Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written, verbal, diagram, or schedule form
• Lifting: Ability to lift items weighing up to 10 pounds
• Vision/Hearing: Ability to understand a variety of instructions furnished in written, verbal, diagram, or schedule form
• Safety: Ability to understand and communicate safety precautions when necessary

More than academic knowledge and technical skills, we are looking for ambitious people who are enthusiastic about the future and who bring human skills aligned with our purpose.

Equal opportunities for all

Our vision is that each person combines their unique characteristics and experiences to fulfill our mission of creating new energy for the planet. We are an inclusive employer, ensuring all candidates are treated fairly throughout the recruitment process. We welcome and value all people, and we are committed to fostering a sense of belonging for each person who is part of the EDP group.

Need more reasons to apply?

As a top employer we:

Empower our employees through a positive and innovative work environment that promotes collaboration and agile decision-making;

Respect and value each person, providing a flexible, healthy, and inclusive workplace with a range of attractive benefits;

Provide a meaningful work experience and prepare our people for future challenges through different opportunities for development and internal mobility;

Our efforts have resulted in several distinctions over time, highlighting the EDP group's strong positioning and its dedication and commitment to attracting and retaining the best talent:

Top employer certification by Top Employers Institute

Part of the Bloomberg Gender-Equality Index