Executive Assistant

United Surgical Partners International, Inc; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

USPI Memorial Hermann Surgical Hospital Kingwood is seeking an Executive Administrative Assistant to join our fast-paced ASC environment. The role supports the CEO, CNO, CFO, and COO, handling calls, scheduling, meeting notes, and confidential tasks for a 32-hour-per-week schedule.

The successful candidate will be proficient with Word, Excel, PowerPoint, and Outlook, with strong organizational skills and the ability to manage multiple tasks while maintaining discretion.

Qualifications

• High school diploma or equivalent required.
• 2-3 years related experience as a secretary or administrative assistant or equivalent training.
• Typing 45 words per minute with 85% accuracy.
• Ability to read and comprehend complex instructions, business correspondence and memos.
• Ability to write complex correspondence.
• Ability to effectively present information in group situations to patients, physicians and other employees.

Responsibilities

• Handles incoming calls and distributes messages.
• Receives, opens and delivers departmental mail.
• Schedules appointments through Outlook calendar.
• Attends administrative meetings, takes notes and dictates notes.
• Disperses communication for the administrative team via mail, email, and phone.
• Files and copies correspondence and documents; maintains the file system.

Skills

Typing 45 wpm

Microsoft Office

Communication skills

Note taking

Document preparation

Education

High school diploma or equivalent

Tools

Outlook

PowerPoint

Word/Excel/Access

Job description

USPI Memorial Hermann Surgical Hospital Kingwood, is seeking a motivated Executive Administrative Assistant to join our team. Memorial Hermann Surgical Hospital Kingwood is a fast-paced ASC environment committed to producing the highest quality work and experience for patients and their families.

Full time opportunity 32 Hours Per Week

Job Summary: Support administrative team that consists of CEO, CNO, CFO and COO by fielding incoming calls, scheduling appointments, preparing meeting notes and all tasks as assigned. Must obtain the highest level of integrity and confidentiality

Job duties responsibilities

• Handles incoming calls to the department and distributes messages as needed.
• Will receive, open and deliver departmental mail.
• Schedules appointments for administrative team through Outlook calendar.
• Attends administrative meetings, takes notes and dictates notes.
• Disperses communication on behalf of the administrative team via mail, email, meeting invitation, phone call, etc.
• Files and makes copies of correspondence and other printed documents.
• Will organize and maintain file system.
• Will order weekly supplies for department.
• Handles multiple tasks simultaneously.
• Will furnish prompt, accurate information to expedite maximum amount of work in a minimum amount of time.
• Able to operate copier, fax, computer, 10-key and postage meter.
• Ability to efficiently use Word, Excel, Power Point and Outlook.

Required Skills

Qualifications

• High school education and/or equivalent required
• 2-3 years of related experience (or training) as a secretary or administrative assistant; or equivalent combination of education and experience.
• Ability to type 45 words per minute with 85% accuracy
• Ability to read and comprehend complex instructions, business correspondence and memos.
• Ability to write complex correspondence.
• Ability to effectively present information in group situations to patients, physicians and other employees of the organization.
• Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to utilize Electronic Health Care Record for patient documentation.
• Understanding of payroll systems and staffing coordination highly desirable
• Strong skills in Microsoft suite products including excel and access to create professional reports