Exec Assistant I Exempt

adventhealth

Town of Texas (WI)

On-site

USD 46,642 - 86,759

Full time

14 days+

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Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being resources

Mental health resources

Pet benefits

Job summary

Texas Health Huguley is seeking an Executive Administrative Assistant to support senior leadership in Burleson, TX. This role coordinates calendars, handles communications, and manages documents and budgets to keep the department running smoothly.

The ideal candidate has strong computer skills, excellent communication, and a proven ability to multitask in a fast-paced healthcare setting. Weekend flexibility is not required.

Qualifications

Proficient with PowerPoint, Excel and Word.
Demonstrates strong communication with all management levels.
Highly detail-oriented with multitasking ability.
Handles confidential data appropriately.
Able to work independently or in a team.
Strong math skills for spreadsheet work.
Excellent verbal and written communication.
Visio and other Microsoft tools preferred.

Responsibilities

Coordinate and maintain the Executive calendar for meetings and appointments.
Manage communications for the Executive and department, incl. calls and correspondence.
Handle department phone calls, mail, and reduce paper flow.
Maintain invoice processing and monthly expense reports.
Order supplies and maintain the department inventory.
Assist with PowerPoint presentations and Excel reporting.
Attend meetings, take minutes, transcribe, and prepare docs.
Manage the department's electronic filing system.
Support project assignments and annual budgeting processes.
Represent the department on cross-functional teams and community events.

Skills

PowerPoint

Excel

Word

Interpersonal skills

Organizational skills

Multitasking

Data confidentiality

Independent work

Verbal & written communication

Visio

Microsoft suite

Education

High School Grad or Equiv

Associate

Bachelor's

Tools

Visio

Microsoft applications

Job description

Our promise to you:

Joining Texas Health Huguley is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. Texas Health Huguley is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
Paid Time Off from Day One
403-B Retirement Plan
4 Weeks 100% Paid Parental Leave
Career Development
Whole Person Well-being Resources
Mental Health Resources and Support
Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

11801 SOUTH FWY

City:

BURLESON

State:

Texas

Postal Code:

76028

Job Description:

Monday-Friday 7a-4p

Coordinates and maintains the Executive calendar for meetings and appointments.
Manages all communications for the Executive and the department, including written correspondence and telephone contacts.
Fields departmental phone calls, provides troubleshooting, routes callers appropriately, screens department mail, reduces paper flow, and manages follow-up correspondence.
Maintains the department invoice process, including receiving, validating, filing, and processing invoices for payment, and prepares monthly expense reports.
Maintains department supplies and orders supplies.
Assists the Executive and department with developing PowerPoint presentations and making minor changes to graphic files, and develops and maintains Excel files for departmental reporting.
Attends departmental meetings, takes minutes, transcribes, and prepares documentation as needed.
Manages the department's electronic filing system.
Assists with managing project assignments for the department as needed.
Assists with developing the annual operating budgets and supports the strategic planning process.
Represents the department on cross-functional teams and task forces within the hospital and at community events.
Performs other duties as assigned.

Knowledge, Skills, and Abilities:

Proficient with computer programs with word processing: PowerPoint, Excel and Word. [Required]
Demonstrates interpersonal skills by effectively communicating with all levels of management and outside venders. [Required]
Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multitask. [Required]
Ability to deal with data that is of a sensitive and confidential nature. [Required]
Ability to work independently or in a team environment. [Required]
Good math skills with an ability to understand and work with spreadsheets. [Required]
Displays professional interactions with all levels of internal and external customers as demonstrated by work history and interview process. [Required]
Excellent verbal and written communication skills as demonstrated by application resume, work history and interview process. [Required]
Visio [Preferred]
All other Microsoft applications [Preferred]
Great math skills [Preferred]
Analytical and critical-thinking skills [Preferred]
Executive clerical support training [Preferred]

Education:

High School Grad or Equiv [Required]
Associate [Preferred]
Bachelor's [ Highly Preferred]

Field of Study:

in Business or related field

Work Experience:

2+ prior experience working in assigned department or a medical/hospital related environment [Preferred]
5+ years of secretarial/administrative experience [Required]
Prior administrative support for an executive/C-Suite level [Preferred]

Licenses and Certifications: