Executive Assistant

Ultimate Staffing Services; Houston (TX); On-site; USD 65,000 - 80,000; Full time

Job summary

Ultimate Staffing Services is seeking an Executive Assistant in Houston, TX, to support Sales and Drilling Solutions teams with calendar management, reporting, and logistics. Salary: USD 65,000–80,000, with competitive benefits and a dynamic work culture.

The role requires 8–10 years of EA experience in a corporate setting and advanced PowerPoint skills. You will prepare market snapshots, coordinate events, and support HR and communications efforts.

Qualifications

• 8-10 years of Executive Assistant experience in a corporate environment.
• Advanced PowerPoint experience.

Responsibilities

• Prepare and distribute the weekly Market Snapshot Report and support market analysis initiatives.
• Manage expense reporting, travel arrangements, and administrative support for Sales and Drilling Solutions teams.
• Coordinate industry events, exhibitions, charitable contributions, sponsorships, and golf tournaments.
• Provide meeting support by taking notes, tracking action items, and collecting required data.
• Coordinate company newsletters, marketing materials, videos, and other promotional communications.
• Partner with HR to maintain and update organizational charts.
• Support the Sales team with contract generation and related documentation.
• Develop PowerPoint presentations for meetings, client engagements, and industry events.
• Provide general administrative and office support for the Houston office as needed.

Skills

Executive Assistant experience

Advanced PowerPoint

Job description

Executive Assistant (JN -112025-409216) Houston, Texas

Salary: USD65000 - USD80000 per year

A leading Oil & Gas company in North Houston is seeking an Executive Assistant to join their team. This is an excellent opportunity with competitive compensation and benefits, as well as a great work culture. Starting compensation $65,000 - $80,000 depending on experience.

Qualifications:

• 8-10 years of Executive Assistant experience in a corporate environment
• Advanced PowerPoint experience

Responsibilities:

• Prepare and distribute the weekly Market Snapshot Report and support market analysis initiatives.
• Manage expense reporting, travel arrangements, and administrative support for Sales and Drilling Solutions teams.
• Coordinate industry events, exhibitions, charitable contributions, sponsorships, and golf tournaments.
• Provide meeting support by taking notes, tracking action items, and collecting required data.
• Coordinate company newsletters, marketing materials, videos, and other promotional communications.
• Partner with HR to maintain and update organizational charts.
• Support the Sales team with contract generation and related documentation.
• Develop PowerPoint presentations for meetings, client engagements, and industry events.
• Provide general administrative and office support for the Houston office as needed.