Executive Assistant

Amaro Law Firm; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

Generous paid time off and firm h olid

Paid parental leave

Professional development support

Employer-paid life insurance

Job summary

Amaro Law Firm, a national plaintiff’s trial law firm headquartered in Houston, seeks an Executive Assistant to support the Senior Managing Attorney. You will manage calendars, coordinate meetings, and handle confidential materials, enabling leadership to focus on strategy and firm initiatives.

From coordinating events to tracking deadlines and producing summaries, you’ll play a pivotal role in operations, communications, and professional relationships while maintaining discretion and timely

Qualifications

• 3+ years of experience as an executive assistant or in a high-level administrative support role.
• Experience coordinating events, managing calendars, and tracking deadlines.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Prior law firm or professional services experience preferred.

Responsibilities

• Manage calendars, emails, appointments, and scheduling priorities
• Coordinate meetings, prepare agendas, take minutes, and track action items
• Collect department reports and prepare presentations, spreadsheets, and supporting materials
• Monitor deadlines, including insurance renewals, CLEs, certifications, trademarks, and URLs
• Maintain organized records, SOPs, and confidential files, including Private Drive documentation
• Plan and attend firm events, medical provider meetings, BNI activities, and networking functions, including after-hours events
• Coordinate communication and follow-up with department leaders, medical providers, and referral sources
• Track assigned projects, deadlines, and outstanding deliverables
• Assist with personal scheduling, appointments, errands, and special projects

Skills

Highly organized

Proactive

Professional demeanor

Dependable

Multitasking

Confidentiality

Collaborative

Strong communication

Tools

Microsoft Office

Google Workspace

ClickUp

Job description

Amaro Law Firm is a nationally recognized plaintiff’s trial law firm founded in 2005 and headquartered in the Houston Heights. From our 20,000-square-foot office, our team of attorneys and legal professionals pursue justice for individuals and families affected by wrongful death, catastrophic personal injury, and commercial vehicle accidents. We are committed to excellence, integrity, and delivering results that make a meaningful difference in the lives of our clients.

Key Core Values

• Be Used and Useful to Others
• Excellence is Our Presence
• Control the Controllable
• Comfort in Discomfort

Our Culture

We foster a results-driven mindset where every team member is empowered to take ownership, solve problems, and contribute to the firm’s success. Operating on the Entrepreneurial Operating System (EOS), we set clear goals, track progress through KPIs and OKRs, and follow structured SOPs to ensure consistency, accountability, and continuous improvement across every department.

The Role

The Executive Assistant provides high-level administrative, operational, and personal support to the Senior Managing Attorney by managing schedules, monitoring emails, tracking deadlines, coordinating reporting, and organizing firm priorities. This role ensures the Senior Managing Attorney has the information, materials, and support needed to focus on legal strategy, leadership, and firmwide initiatives. The Executive Assistant is responsible for coordinating meetings and events, maintaining important records and compliance deadlines, supporting professional relationships, and assisting with personal scheduling and errands while maintaining organization, accuracy, confidentiality, and timely follow-through.

Key Responsibilities

• Manage calendars, emails, appointments, and scheduling priorities
• Coordinate meetings, prepare agendas, take minutes, and track action items
• Collect department reports and prepare presentations, spreadsheets, and supporting materials
• Monitor deadlines, including insurance renewals, CLEs, certifications, trademarks, and URLs
• Maintain organized records, SOPs, and confidential files, including Private Drive documentation
• Plan and attend firm events, medical provider meetings, BNI activities, and networking functions, including after-hours events
• Coordinate communication and follow-up with department leaders, medical providers, and referral sources
• Track assigned projects, deadlines, and outstanding deliverables
• Assist with personal scheduling, appointments, errands, and special projects

Key Characteristics

• Highly organized with strong attention to detail and accuracy
• Proactive and resourceful with strong anticipation of needs
• Professional demeanor with excellent verbal and written communication
• Dependable with strong follow-through and accountability
• Ability to manage multiple priorities in a fast-paced environment
• Exercises sound judgment and maintains strict confidentiality
• Collaborative and adaptable with a positive, solutions-oriented approach

Required Experience

• 3+ years of experience as an executive assistant or in a high-level administrative support role
• Proficient in Microsoft Office, Google Workspace, and project management tools (ClickUp preferred)
• Experience coordinating events, managing calendars, and tracking deadlines
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Prior law firm or professional services experience preferred
• Competitive salary commensurate with experience
• Comprehensive medical, dental, and vision insurance at no cost to the employee
• 401(k) retirement plan with employer match
• Generous paid time off and firm holidays
• Paid parental leave
• Professional development and continuing education support
• Employer-paid life insurance

Amaro Law Firm is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.