Event Coordinator

Amaro Law Firm; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with employer matching

Generous paid time off

Paid parental leave

Professional development assistance

Life insurance

Job summary

Amaro Law Firm in Houston’s Heights area seeks an experienced Event Coordinator to plan and execute firm events, sponsorship activations, community engagements, internal gatherings, and promotional initiatives within established budgets and timelines.

You will manage planning details, timelines, vendors, materials, onsite execution, and post-event follow-up to ensure events are on-brand and within budget.

Qualifications

• 2+ years of experience in event coordination, event planning, or a related role.
• Experience managing vendor relationships, contracts, and budgets.
• Proficiency with Microsoft Office and project management tools.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.
• Ability to lift and transport event materials and supplies.
• Valid driver’s license and reliable transportation.
• Willingness to work evenings and weekends as needed for events.

Responsibilities

• Event Planning & Execution
• Vendor, Budget & Administrative Management
• Sponsorship, Ticket & Attendee Coordination
• Swag & Promotional Merchandise Management

Skills

Attention to detail

Event planning

Communication

Time management

Vendor management

Education

Bachelor’s degree in marketing/communications/hospitality

Tools

Microsoft Office

CRM platforms

Job description

Who We Are

We are a nationally recognized plaintiff’s trial law firm, founded in 2005, located in Houston’s Heights area. Occupying nearly 20,000 square feet, our growing firm is known for securing results through passion and tenacity. Our attorneys are frequent speakers at legal conferences, have earned accolades for their service, and have handled high-profile cases featured in national media and law school curricula. We specialize in wrongful death, catastrophic injury, truck and car accidents, workplace injuries, product liability, and other tort cases. Our high-energy environment is driven by passionate advocates who prepare every case for trial from day one, handling numerous trials across Texas annually.

Key Core Value

• Be Used and Useful to Others
• Ethos before Egos
• Excellence is Our Presence
• Control the Controllable
• Comfort in Discomfort

Our Culture

At our core, we operate with a results-driven mindset. Every role—from intake to case management to attorneys—understands how their work directly impacts case value, client experience, and firm growth. Team members are empowered to make decisions, solve problems, and continuously improve processes rather than simply move files from one stage to another. Unlike many law firms, this firm is run like a corporation with high service standards and a high-performance culture using EOS, KPIs, OKRs, SOPs, and other standard corporate strategies and tactics to maximize our efforts for our clients while maintaining organization, standards, and efficiencies.

The Role

The Event Coordinator is responsible for coordinating and executing Amaro Law Firm events, sponsorship activations, community engagements, internal events, and promotional initiatives. Working from established event goals and budgets, this role owns the planning details, timelines, vendors, materials, onsite execution, and follow-up required to ensure events are organized, on-brand, within budget, and executed successfully. The Event Coordinator also manages the firm’s branded merchandise inventory and supports the collection and organization of attendee and community contact information.

Key Responsibilities

• Event Planning & Execution
• Vendor, Budget & Administrative Management
• Sponsorship, Ticket & Attendee Coordination
• Swag & Promotional Merchandise Management

Key Characteristics

• Highly organized with strong attention to detail
• Proactive planner who anticipates needs and prevents last-minute issues
• Strong written and verbal communication skills
• Comfortable managing multiple events and deadlines simultaneously
• Budget-conscious and cost-aware
• Professional demeanor and client-facing presence
• Self-motivated with a strong sense of ownership
• Team-oriented and collaborative

Required Experience

• 2+ years of experience in event coordination, event planning, or a related role
• Experience managing vendor relationships, contracts, and budgets
• Proficiency with Microsoft Office and project management tools
• Strong organizational skills with the ability to manage multiple projects simultaneously
• Excellent verbal and written communication skills
• Ability to lift and transport event materials and supplies
• Valid driver’s license and reliable transportation
• Willingness to work evenings and weekends as needed for events

Preferred Qualifications

• Bachelor’s degree in marketing, communications, hospitality, or related field
• Prior experience in a law firm or professional services environment
• Experience with CRM platforms and contact database management
• Familiarity with branded merchandise sourcing and inventory management

Compensation & Benefits

• Competitive salary
• Comprehensive medical, dental, and vision coverage (no cost to employees)
• 401(k) with employer matching
• Generous paid time off
• Paid parental leave
• Professional development assistance
• Life insurance

Amaro Law Firm is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.