Executive Assistant

Atheria Law Ltd; San Francisco (CA); Ibrido; USD 95.000 - 115.000; Tempo pieno

Descrizione del lavoro

Atheria Law in San Francisco seeks an experienced Executive Assistant to support the firm’s president and founding partner, focusing on technology, media and privacy claims. The role requires discretion, sound judgment, and a commitment to operational excellence.

You will manage inbox and calendar, coordinate travel, prepare documents, maintain confidentiality, and collaborate with attorneys and staff to deliver outstanding client service in a flexible, hybrid work environment.

Competenze

• At least 5 years of experience in an Executive Assistant role, preferably in a professional services or legal environment.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills.
• Strong organizational skills and meticulous attention to detail.

Mansioni

• Manage the partner’s inbox, calendar, and schedule meetings.
• Coordinate domestic and international business travel.
• Assist with meeting preparation, client/vendor visits, and events.
• Prepare, revise, and finalize correspondence and legal documents.
• Maintain confidentiality and data in internal systems.

Conoscenze

Executive support

Calendar management

Travel coordination

Communication skills

Organizational skills

Strumenti

Microsoft Office

Clio

Teams

Descrizione del lavoro

Atheria Law was founded on October 1, 2019 as a modern law firm dedicated to representing global insurance and reinsurance clients. Our team has broad experience representing insurers in all lines of insurance, with a focus on professional liability, technology, privacy, and cyber insurance policies. We have offices in San Francisco, Los Angeles, and London.

The Opportunity

Our San Francisco office is seeking an experienced Executive Assistant to support the firm’s president and founding partner, whose practice focuses on technology, media and privacy claims.

This role is ideal for a polished professional who thrives in a dynamic legal environment, anticipates needs before they arise, and takes pride in serving as a trusted partner to leadership. The successful candidate will bring discretion, sound judgment, and a commitment to operational excellence.

Key Responsibilities

• Manage the partner’s inbox, calendar, and schedule meetings
• Coordinate domestic and international business travel
• Assist with meeting preparation, client/vendor office visits and organize internal and external special events
• Register and manage participation at conferences; including preparation of presentation materials
• Maintain highest level of confidentiality
• Prepare, revise, and finalize correspondence, memoranda, and other legal documents
• Proofread and format reports and client letters
• Maintain and update data in our Clio database and other internal systems
• Utilize Microsoft Office to compile, analyze, and format data and reports
• Exercise strong administrative judgement and take ownership of decisions and outcomes
• Collaborate closely with partners, attorneys and staff to meet firm and client needs
• Foster professional, cooperative, and supportive relationships with attorneys, colleagues, supervisors, and clients

Qualifications

• A minimum of 5 years of experience in an Executive Assistant role, preferably within a professional services or legal environment
• Advanced proficiency in Microsoft Outlook, Word and Excel, PowerPoint, and Teams
• Exceptional organizational skills and meticulous attention to detail
• The ability to manage competing priorities with composure and efficiency
• Excellent written and verbal communication skills
• A client-service mindset and a commitment to providing outstanding service to attorneys and clients
• Demonstrate professionalism and strong interpersonal skills in all interactions

Work Location and Schedule

Atheria supports flexible working arrangements, including remote work when appropriate. At the same time, we value in-person collaboration to strengthen teamwork, deepen institutional knowledge, and deliver exceptional client service.

This position requires in-office attendance a minimum of three days per week during standard business hours, 9:00 a.m. to 5:00 p.m.

Why Join Us?

• Four medical plan options to choose from
• Dental and Vision insurance
• FSA Health and Dependent care
• Employer HSA contribution (with enrollment in an HSA eligible medial plan)
• 401(k) with employer match
• Employer-paid life insurance, short and long-term disability
• 4 weeks of accrued paid time off in the first year
• 10-paid holidays per year
• Paid parental leave
• Training, mentoring, and career development
• Collaborative, team-based environment
• And much more!

Compensation

The expected annual salary range for this position is $95,000 - $115,000. The salary offered will be determined by a wide range of factors including but not limited to experience level and relevant skills. This position is eligible for an annual discretionary performance-based bonus program.

Atheria Law is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.